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Supplemental Regulations Subtask

Use this subtask to assign applicable supplemental regulation clauses to the subcontract.

You can manually enter supplemental regulation clauses, including Defense Federal Acquisition Regulation Supplement (DFARS) clauses, on this subtask. You can also use the autoload function to have Costpoint automatically populate the table window with the clauses that are assigned to a specific contract.

This subtask is also updated when you use the Import FAR/Supplemental Regulation Files subtask for the Supplemental Regulation regulation type.

Load Options

Use this group box to specify the contract from which supplemental regulation clauses will be copied, and identify the range of clauses that you want to apply to the subcontract record you are accessing. You can also use this group box to load only supplemental regulation clauses that are marked as Required on the Manage Supplemental Regulations Library screen.

When you use the autoload function, the supplemental regulation clause will automatically flow down from the selected Contract ID to the subcontract record only if the supplemental regulation clause's Subcontract Flow-down option is set to Optional, Required, or Not Required on the Manage Supplemental Regulations Library screen or on the Supplemental Regulations subtask of the Manage Contracts screen. If this option is set to None, the supplemental regulation clause will not flow down to the subcontract record even if it is associated with the selected contract record.

Field Description
Copy Supplemental Regulations from Enter, or click to select, the Contract ID from which you want to copy supplemental regulation clauses that will be loaded in the table window.
Supplemental Regulations

From the Options drop-down list, select the range of supplemental regulation clauses to be included in the autoload process. Valid options are:

  • All
  • One
  • Range
  • From Beginning
  • To End
Start Enter, or click to select, the starting supplemental regulation clause for the range you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End Enter, or click to select, the ending supplemental regulation clause for the range you want to include. If you select All, One, or To End in the Option field, this field is inactive.
Load Required Rows Only Select this check box to load only supplemental regulation clauses that have the Required check box selected on the Manage Supplemental Regulations Library screen.
Autoload Click this button to load supplemental regulation clauses for the selected range.

Table Window

Use this table window to enter and/or mark supplemental regulation clauses that apply to the subcontract. If you used the autoload function, you can just mark the clauses that apply to the subcontract, if permitted. If you want to manually add clauses, click New and enter details in each field.

Field Description
Applicable to Subcontract

For manually entered lines, this check box is selected by default, but you can clear it. Keep it selected if the supplemental regulation clause you entered is applicable to the subcontract record.

If you use the autoload function, this check box's default depends on the Subcontract Flow-down option selected on the Manage Supplemental Regulations Library screen or on the Supplemental Regulations subtask of the Manage Contracts screen:

Subcontract Flow-down option Applicable to Subcontract check box default Can Applicable to Subcontract check box be edited?
Optional Selected Yes
Required Selected No
Not Required Clear Yes
Note: If Subcontract Flow-down is set to None, the supplemental regulation clause does not flow down from the contract to the subcontract record.
Send to PO Select this check box if the supplemental regulation clause should flow to the purchase order associated with the subcontract.
Agency Enter, or click to select, the agency who issued the supplemental regulation clause.
Clause Number Enter, or click to select, the supplemental regulation clause number that applies to the subcontract. The lookup includes only clause numbers that have the Show in Lookup check box selected on the Manage Supplemental Regulations Library screen.
Title

This field displays the title of the supplemental regulation clause number selected as set up on the Manage Supplemental Regulations Library screen. You can edit this title only if the Editable check box is selected for this supplemental regulation clause in Manage Supplemental Regulations Library.

If the clause number you entered does not exist in Costpoint, enter the title of the clause number in this field.

Description from Contract

This field displays the description of the supplemental regulation clause number as set up on the Manage Supplemental Regulations Library screen. You can edit this description only if the Editable check box is selected for this supplemental regulation clause in Manage Supplemental Regulations Library.

If the clause number you entered does not exist in Costpoint, enter the clause description in this field.

Page No Enter the page number where the supplemental regulation clause is located within the contract.
Page Reference No Enter the reference number where the supplemental regulation clause is located within the contract for a given page.
Effective Date Enter, or click to select, the effective date of the supplemental regulation clause.
Comments Enter comments or any additional information about the supplemental regulation clause.
Included

This field defaults to the Included value selected for the supplemental regulation clause number on the Manage Supplemental Regulations Library screen, but can be edited. Use this drop-down list to indicate whether the supplemental regulation clause number and/or description should be printed on a purchase order or on a Costpoint Enterprise Reporting (CER) report. Valid options are:

  • None: Select this option to exclude the supplemental regulation clause details on purchase orders and CER reports.
  • IBR (Included by Reference): Select this option to print the supplemental regulation clause number and title on purchase orders and CER reports.
  • Full Text: Select this option to print the supplemental regulation clause description, in addition to the number and title, on purchase orders and CER reports.
Risk Level This field defaults to the Risk Level value selected for the supplemental regulation clause number on the Manage Supplemental Regulations Library screen, but can be edited. Valid values are High, Medium, and Low.
Notes This field defaults to the Notes entered for the supplemental regulation clause number on the Manage Supplemental Regulations Library screen, but can be edited.
Subcontract Notes Enter additional notes associated with the subcontract.