Contents of the Purge Bank Transaction History Screen
Use the fields and options to configure the Purge Bank Transaction History screen.
Purge Bank Transaction History
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.
| Field | Description |
|---|---|
| Parameter ID |
Enter, or click
When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults. |
| Description |
Enter, or click
|
to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.
Selection Ranges
In this section, select the bank and the date range for which you want to purge bank transaction history records.
| Field | Description |
|---|---|
| Bank Abbreviation |
Enter the bank abbreviation of the bank transaction history records that you want to purge or click
|
to select an abbreviation. The bank abbreviation descriptions displays in the field to the right.
Purge Date
| Field | Description |
|---|---|
| Options |
From the drop-down list, select the type of range to use to select the bank transactions you want to purge. The options are:
|
| Start |
Enter the starting date of the bank transactions that you want purged, or click
|
| End |
Enter the ending date of the bank transactions that you want purged, or click
|
to select a starting date.
Options
| Field | Description |
|---|---|
| Print list of matched and cleared bank transactions to be purged |
Select this check box to print a list of all bank history transactions selected for purging. Although you can purge bank transaction history without first printing the list, Deltek suggests that you print the list to review the transactions to be deleted before you begin the purge process. Warning: Deltek recommends that you retain the bank Transactions History Purge List after you complete the purge because it is the only audit trail available.
To preview or print the report: From main toolbar, click
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| Purge bank statements for the same purge date |
Select this checkbox to purge bank statements for the same purge date. The bank statements are purged at the same time. |
| Skip Accounting Period status check |
If you select this checkbox, the Costpoint does not display a warning message if the statements for purging are in open accounting periods. |
or
.
Processing
Click
for the following options:
| Field | Description |
|---|---|
| Purge Bank Transaction History |
This option is automatically active when you clear the Print list of matched and cleared bank transactions to be purged checkbox. This option does NOT give you the opportunity to review the data to be deleted before the purge process is executed, and no report of purged transactions prints. Use caution when selecting this option. |
| Print/Purge Bank Transaction History |
This option is available only if you select the Print List of matched and cleared bank transactions to be purged checkbox. It prints the Bank Transactions History Purge List and then immediately begin the purge process. Warning: This option does not give you the opportunity to review the data to be deleted before the purge process is executed, but it ensures that a report is printed for audit trail purposes.
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