This field displays the transaction code. The transaction description displays in the adjacent, non-editable field. The transaction code represents the currency specified on the invoice.

For system-generated records, Costpoint populates this field with the data loaded by the Load Multicurrency Transaction Amounts application.

For user-entered records, you can enter, or use to select, a different transaction code. The data available in the lookup originates from the Manage Currencies screen. The Japanese Yen (JPY), for example, might represent the transaction code on an invoice sent to a company in Japan by a company in the United States.

The transaction code will print on the invoice.

This field displays the rate group code. The rate group description displays in the adjacent, non-editable field. The rate group allows you to compare one currency to another.

For system-generated records, Costpoint populates this field with the data loaded by the Load Multicurrency Transaction Amounts application.

For user-entered records, you can enter, or use to select, a different rate group code. The data available in the Lookup originates from the Manage Exchange Rate Groups screen. The "Daily" rate group, for example, might display 10 records. One record might compare the U.S. Dollar (USD) to the Japanese Yen (JPY), another record might compare the Dutch Gilder (NLG) to the British Pound (GBP), and the eight remaining records might include various other currency comparisons.

The rate groups you create establish a relationship between currencies. This association must exist in order for you to determine exchange rates in this subtask.

This field displays the exchange rate date. The displayed date might represent the current date or the date you entered on the invoice. In addition, it might represent a more arbitrary date such as any one for which you calculated an exchange rate.

Enter, or use Lookup to select, a different date. You must enter the date in the MM/DD/YYYY format.

This non-editable field displays the rate amount.

If the transaction and functional currencies are the same, no rate determination will be necessary. In this case, this field displays "1.0000000."

If the transaction and functional currencies are different, the system calculates the rate using the parameters you established for records in the Manage Exchange Rates by Date screen.

This non-editable field displays the transaction to functional exchange rate if you calculate the exchange rate for a non-Euro currency. In this circumstance, this field will be labeled Trans to Func.

You can edit this field only if you selected the Allow users to override exchange rates check box on the Configure Multicurrency Settings screen.

If the transaction and functional currencies are the same, this field displays "1.0000000."

If the transaction and functional currencies are different, the system determines this rate using the parameters you established for records in the Manage Exchange Rates by Date screen.

This field displays "1.0000000" and will be non-editable if you convert a non-Euro currency. In addition, if you convert a non-Euro currency, this field will be labeled N/A.

If you convert a Euro currency, you must have completed setup of the Manage Currency Status screen. In this case, this field will be labeled Euro to Func.

If, for example, you track exchange rates by date and convert a Euro currency, the data in this field defaults from the Rate Amount field on the Manage Exchange Rates by Date screen. In this circumstance, the Exchange Rates by Date record should be associated with the actual "EUR" currency. This currency should be linked to the functional currency in this record.

The value defaults based on the validity of the data in the Transaction Currency, Rate Group, and Rate Date fields.

The Euro to Func field will be editable only if you selected the Allow users to override exchange rates check box on the Configure Multicurrency Settings screen.

Modifying the value in the Euro to Func field updates the value in the Rate field.

Click this button to refresh the fields in this group box and retrieve updated exchange rate information using the data in the Transaction Currency, Rate Group, and Rate Date fields.

If you add or modify data in this subtask, you must click this button to display new, recalculated exchange rate information.

Select this check box to suspend or halt any activity associated with the exchange rate information referenced in this subtask. This suspension will occur after the transaction has posted.

After the transaction has posted, Costpoint ignores any subsequent updates to the exchange rate throughout the life of this record. In this case, all evaluations of this record are based on the exchange rate at the time the transaction posted.

For example, if the Rate field displays ".2000000," as it relates to the Dutch Gilder (NLG) and U.S. Dollar (USD) transaction to functional exchange rate, this value will not change as long as the Freeze Rate check box is selected. Although the actual, real-time rate may fluctuate, the data in this subtask will remain constant.

In addition, if you select the Freeze Rate check box, this transaction will be excluded when you execute the Update Open Accounts Receivable Exchange Rates process.

The Update Open Accounts Receivable Exchange Rates process inserts the most current exchange rate into the history tables to allow the calculation of unrealized gains and losses.

Click this button to update information in the applicable fields in the primary screen with the new exchange rate information.  

For example, if you change the data in the Transaction Currency, Rate Group, and/or Rate Date fields, you must click the Find Rates button to display the updated exchange rate information in this subtask.

Clicking the Apply button synchronizes the applicable fields in the primary screen so they are consistent with the information in this subtask.