This field always displays One.

Enter, or click the to select, the fiscal year for which you want to calculate billings.

Enter, or click the to select, the accounting period for which you want to calculate billings.

Enter, or click the to select, the subperiod for which you want to calculate billings. Costs posted to the general ledger up through the selected subperiod are included in the billing calculations.

After you make your selection in the Fiscal Year, Period, and Subpd fields, this field displays the date for the selected subperiod.

Use this drop-down list to select the range of projects to be included in the billing calculations. Valid options are:

• All
• One
• Range
• From Beginning
• To End

The default for this field is One.

Enter, or click to select, the starting project to be included in the billing calculations. If you select All or From Beginning in the Option field, this field is inactive.

Enter, or click to select, the ending project to be included in the billing calculations. If you select All, One, or To End in the Option field, this field is inactive.

Use this drop-down list to select the range of billing user groups to be included in the billing calculations. Valid options are:

• All
• One
• Range
• From Beginning
• To End

The default for this field is All.

Enter, or click to select, the starting billing user group code for the billing user groups to be included in the billing calculations. If you select All or From Beginning in the Option field, this field is inactive.

Enter, or click to select, the ending billing user group code for the billing user groups to be included in the billing calculations. If you select All, One, or To End in the Option field, this field is inactive.

Use this drop-down list to select the range of billing cycles to be included in the billing calculations. Valid options are:

• All
• One
• Range
• From Beginning
• To End

The default for this field is All.

Enter, or click to select, the starting billing cycle code for the billing cycles to be included in the billing calculations. If you select All or From Beginning in the Option field, this field is inactive.

Enter, or click to select, the ending billing cycle code for the billing cycles to be included in the billing calculations. If you select All, One, or To End in the Option field, this field is inactive.

Select this option to calculate invoices. All options on the screen are available when you select this option. Calculated invoices are available on the Manage Standard Bills screen after you run this process.

Select this option to calculate the billable value of transactions in Open Billing Detail. This enables you to analyze the amount that is billable without regard to ceilings, retainages, sales taxes, scheduled items, or other charges. Only items that reside in Open Billing Detail are considered when you use this option. No invoices are produced. When you select this option, the Include in Process and Include group boxes are unavailable.

Costpoint creates a report table named Z_BLPUBILL_RPT when you run this process. No standard report is available, so you need a report writer to access the information in this table.  

This option is available only when the Use Goal Multipliers for Billable Value Calculations check box is selected on the Projects tab of the Configure Project Settings screen. Select this option to compute the billable value of items in Open Billing Detail using multipliers. When you select this option, the Processing Options and Include group boxes are unavailable.

This process creates a report table called PROJ_GOAL_UNBILL. No standard report is available when you select this option, so you need a report writer to access the information in this table. 

Enter, or click to select, an invoice date, or use the system date as the default. This date displays in the Invoice Date field of the Manage Standard Bills screen, where it can be edited. This date also displays in the header of the bill when it is printed.

Select this check box to calculate only those bills that have current activity. If this check box is selected, only those bills that have transactions on the Manage Open Billing Detail screen are calculated. This saves processing time because Costpoint does not calculate bills for which there is no current activity. Note that if a project ceiling level has been increased, the bill should be calculated even though there have not been any new transactions posted to the project. This ensures that any "amounts in excess" from previous bills are billed, up to the new ceiling.

Select this check box to include T&M transactions with a zero billing rate. This can be helpful in identifying missing billing rates.

Select this check box to include transactions with a zero cost amount.

Select this check box to include transactions with a zero unit quantity amount.

Select this check box to include projects that are marked as "final billed" (that is, the Final Billing Completed check box is selected on the Manage Project Billing Information screen for these projects).

When you select this check box, Costpoint will move the amounts/hours/units on hold for the selected bills to the amounts/hours/units to be billed when the Release Date specified on the Manage Open Billing Detail screen is prior to or equal to the subperiod end date of the billing calculation. After moving the values, Costpoint clears the Release Date field.

All release dates subsequent to the subperiod end date of the billing calculation will be left in effect and the values will remain on hold.

If the items on hold for the selected bills have a blank Release Date, Costpoint will release all these items when you select the Auto-Release On-Hold Items check box.

To release only selected items, use the Adjust Open Billing Detail Records screen.

Select this check box to print retainage or over ceiling lines on your bills, even if the lines do not have any current amounts to bill for these items. Retainage or over ceiling lines with amounts other than zero always print on the bill if they have been formatted to do so. This option allows you to print the lines on the bill even if they are zero. This allows you to edit the over-ceiling and retainage amounts for the current billing amount. Over ceiling rows include over fee ceiling, over cost ceiling, and over total ceiling. You typically use this option for billing over ceiling amounts after you have received additional funding, or during contract closeout for billing retainage.

Select this check box to print fee lines on your bills, even if the fee lines do not have a current amount to bill. Fee lines with amounts other than zero always print on the bill if they have been formatted to do so. This option allows you to print the fee lines on the bill even if they are zero. This allows you to edit the fee amounts for the current billing amount. Note that there must be a previously billed fee amount in order to create a zero fee row. A zero fee row cannot be created if there has been no fee recognized on a previous bill. You can use this option if you have an award fee billing.

Select this check box to print labor and non-labor discount lines on your bills, even if the discount lines do not have a current amount to bill. When calculating bills, Costpoint creates zero discount rows so that, if a user edits the discount amounts on the bill, the detail bills equal the total invoice amount due.

Select this check box to create a zero withholding row.

Select this check box to create a zero withholding release row.

If you select either the Create Zero Withholding Row or the Create Zero Withholding Release Row check box, Costpoint creates a row on the bill for withholding release if:

• The calculated amount is zero and ITD totals are not being printed on the bill per the billing format setup, or
• The current amount and ITD amount are both zero, and the Subject to Withholding check box is selected for the billing project ID on the Global Withholding tab of the Manage Project Billing Information screen (PROJ_BILL_INFO table). (The zero row is not added for projects that are not subject to withholding.)

This is the default selection. You can retain this default if you do not want to include retroactive bills in the computation.

Select this option to calculate retroactive bills that apply provisional indirect cost rates to direct cost amounts.

This defaults to the fiscal year entered in the Fiscal Year field in the Accounting Period group box.

Enter, or click to select, the current fiscal year period for rates. This period must not be greater than the period entered in the Period field in the Accounting Period group box.

Enter, or click to select, the starting current fiscal year period to be included in the billing calculations.

Enter, or click to select, the ending current fiscal year period to be included in the billing calculations.

Enter, or click to select, the prior fiscal year.

Enter, or click to select, the prior fiscal year period for rates.

Enter, or click to select, the starting prior fiscal year period to be included in the billing calculations.

Enter, or click to select, the ending prior fiscal year period to be included in the billing calculations.

Select this check box to include bills from multiple prior fiscal years in the billing calculations. To specify the fiscal years to include, go to the Retro Billing Indirect Costs Fiscal Years subtask.

After you have selected your parameters for billings to be calculated, click to start the billing calculation process.

If you are using discount functionality, Costpoint follows these general rules when calculating bills:

1. Burdens apply to the amount BEFORE discount.
2. Discounts apply to the direct cost amounts (or direct cost amounts including burden on the w/burden discount methods).
3. Fee applies to the total AFTER discount.
4. Sales Tax applies to the amount AFTER discount.
5. Retainage applies AFTER discount.

Ceilings:

• Account Ceilings are enforced BEFORE discounts are applied.
• Project Total Ceilings are enforced AFTER discounts are applied.