FTP File Layout - MOCAS - Standard Bills - 2N1
If you are using the Mechanization of Contract Administration Service (MOCAS) pay system, refer to the following table to see the FTP layout used for standard bills and where the information is pulled from.
This is for the 2N1 invoice type.
| Line | Field | Loop | Description | Type | iRAPT Min/ Max | CP Length | iRAPT Req Des | iRAPT Notes | Entry/Calculation | Source/Table | Column/Field | Data Entry Screen | Data Entry Field |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| START | 1 | Form Counter | N | 1/3 | M | Number of transactions within the file. | No. of A records | The file creation process populates this field with the number of invoices in the file. | |||||
| A | 1 | User ID | AN | 8/30 | 20 | M | User ID responsible for submitting the file to the iRAPT. | iRAPT User ID | Create iRAPT Billing Files screen | Enter the user ID on the Create iRAPT Billing Files screen. | Enter the user ID in the User ID field. | ||
| B | 1 | Form Type | ID | 2/6 | 5 | M | CI 2N1 — Commercial Invoice/Fast Pay | CI2N1 | proj_wawf_info | wawf_invc_type_cd | Select the form type on the Manage Project iRAPT Information screen. | Select the 2N1 option. | |
| 1 | 1 | Contract Number | AN | 1/19 | 20 | M | See Field 2 notes on varying contract number sizes based on delivery order entry. | bill_edit_invc_hdr | prime_contr_id | Enter the contract number on the Manage Project User Flow screen. | Enter the contract number in the Prime Contract No field. | ||
| 2 | Delivery Order Number | AN | 0/19 | 20 | O | A delivery order number must be blank, 4, 13, or 17 alphanumeric characters. If the Delivery Order Number is blank or is four alphanumeric characters in length, the Contract Number reported in line 1, field 1, must be 13 alphanumeric characters. If the Delivery Order Number is 13 or 17 alphanumeric characters in length, the Contract Number reported in line 1, field 1 must be 1/19 alphanumeric characters. | bill_edit_invc_hdr | cust_po_id | Enter the delivery order number on the Manage Project User Flow screen. | Enter the delivery order number in the Purchase Order No field. | |||
| 3 | Issue Date | DT | 8/8 | O | CCYYMMDD | Blank | The file creation process does not populate this optional field at this time. | ||||||
| 4 | Task Order | AN | 1/30 | 30 | N/A | Not used. | Blank | The iRAPT process does not use this field at this time. The file creation process does not populate this field. | |||||
| 1A | 1 | Foreign Currency Code | AN | 3/3 | 3 | O | bill_edit_invc_hdr | s_crncy_cd | Enter the foreign currency code in the Other Info tab of the Manage Project Billing Information screen. | Enter the foreign currency code in the Billing Currency field in the Currency Info group box. | |||
| 2 | 1 | Shipment Number | AN | 7/8 | 15 | M | The shipment number must contain the prefix SER followed by three numeric characters. If this is a final shipment invoice, SER must be followed by one alphanumeric and then three numeric characters followed by a Z. | bill_edit_invc_hdr | bill_no_id | The shipment number is represented as the bill number. Enter the last bill number used in the Manage Project Billing Information screen. The Calculate Standard Bills screen increments this number by one and populates the file with the incremented number. | The bill number is computed during the Calculate Standard Bills screen but can be changed in the Manage Standard Bills screen. | ||
| 2 | Shipment Date | DT | 8/8 | C | This field is required if the Shipment Number, Field 1, is entered. | Required for MOCAS. | bill_edit_invc_hdr | invc_dt | The Shipment Date is the invoice date. The invoice date is the date on which the invoice is computed. | You can edit the invoice date in the Manage Standard Bills screen. | |||
| 3 | Estimated Shipment Date Indicator | ID | 1/1 | N/A | Not used. | Blank | The iRAPT process does not use this field at this time. The file creation process does not populate this field. | ||||||
| 4 | Final Shipment | ID | 1/1 | 1 | C | Identifies whether the shipment is the final shipment. Enter a capitalized Y for Yes or N for No. iRAPT defaults to N if left blank. | proj_wawf_info | wawf_last_ship_fl | The check box indicating that this shipment is the final shipment is located on the Manage Project iRAPT Information screen. | Select the Final Shipment option on the Manage Project iRAPT Information screen. | |||
| 6 | 1 | Invoice Number | AN | 1/8 | 15 | M | The invoice number is converted to upper case. | bill_edit_invc_hdr | bill_no_id | Enter the last bill number used in the Manage Project Billing Information screen. The Calculate Standard Bills screen increments this number by one and populates the file with this incremented number. | The bill number is computed during the Calculate Standard Bills process and is only eight characters long for MOCAS. | ||
| 2 | Invoice Date | DT | 8/8 | M | CCYYMMDD | bill_edit_invc_hdr | invc_dt | The Invoice Date is the date on which the invoice was computed. | You can edit the invoice date in the Manage Standard Bills screen. | ||||
| 3 | Final Invoice | ID | 1/1 | 1 | M | Identifies whether the invoice is a final invoice. Enter a capitalized Y for Yes or N for No. This field is used only if an Invoice Number is submitted in Field 1. | proj_wawf_info | wawf_last_invc_fl | The check box indicating that this invoice is the final invoice is located on the Manage Project iRAPT Information screen. | The check box indicating that this invoice is the final invoice is located on the Manage Project iRAPT Information screen. | |||
| 4 | Vendor's Invoice Number | AN | 1/22 | N/A | Not used. | Blank | The iRAPT process does not use this field at this time. The file creation process does not populate this field. | ||||||
| 9 | 1 | Prime Contractor CAGE / DUNS / DUNS+4 | AN | 5/13 | 13 | M | proj_wawf_info | wawf_send_cage_cd | Enter the prime contractor CAGE code on the Manage Project iRAPT Information screen. | Enter the prime contractor CAGE code in the CAGE Code field in the Sender Information group box. | |||
| 2 | Extension | AN | 1/6 | O | Must be left blank if the Prime Contractor CAGE is not entered. | proj_wawf_info | wawf_cage_ext_cd | Enter the prime contractor CAGE extension on the Manage Project iRAPT Information screen. | Enter the prime contractor CAGE extension in the CAGE Code extension field in the Sender Information group box. | ||||
| 10 | 1 | Administration DoDAAC | AN | 6/6 | 6 | M | Must be a DoDAAC activity. | proj_wawf_info | wawf_admin_id | Enter the administration DoDAAC on the Manage Project iRAPT Information screen. | Enter the administration DoDAACs in the Administration field in the DoDAACs group box. | ||
| 10B | 1 | Inspect by DoDAAC | AN | 6/6 | 6 | O | This field is optional for the Invoice 2n1 and Construction Invoice. | proj_wawf_info | wawf_inspect_id | Enter the inspect by DoDAAC on the Manage Project iRAPT Information screen. | Enter the inspect By DoDAAC in the Inspected By field in the DoDAACs group box. | ||
| 2 | Inspect by Extension | AN | 1/6 | C | If the Inspect by DoDAAC is blank, this field must be left blank. If the Inspect by DoDAAC is supplied, this field is optional. | proj_wawf_info | inspect_ext_cd | Enter the inspect by extension on the Manage Project iRAPT Information screen. | Enter the inspect by extension in the Inspected By extension field in the DoDAACs group box. | ||||
| 11 | 1 | Ship From CAGE / DUNS / DUNS+4/ DoDAAC | AN | 5/13 | 13 | O | If the Ship from CAGE/DoDAAC doesn't differ from the Prime Contractor CAGE code, Line 9, this field may be blank. | proj_wawf_info | wawf_ship_from_id | Enter the ship from CAGE/DoDAAC on the Manage Project iRAPT Information screen. | Enter the ship from CAGE/DoDAAC in the Ship From field in the DoDAACs group box. | ||
| 2 | Ship from extension | AN | 1/6 | N/A | Not used. | The iRAPT process does not use this field at this time. The file creation process does not populate this field. | The iRAPT process does not use this field at this time. The file creation process does not populate this field. | ||||||
| 3 | FOB | AN | N/A | N/A | Not used. | Blank | The iRAPT process does not use this field at this time. The file creation process does not populate this field. | ||||||
| 12 | 1 | Payment Office DoDAAC | AN | 6/6 | 6 | M | proj_wawf_info | wawf_pmt_office _id | Enter the payment office DoDAAC on the Manage Project iRAPT Information screen. | Enter the payment office DoDAAC in the Payment Office field in the DoDAACs group box. | |||
| 13 | 1 | Service Acceptor DoDAAC | AN | 6/6 | 13 | M | Only a service acceptor DoDAAC is allowed, not a CAGE. | proj_wawf_info | wawf_ship_to_id | Enter the ship to/service acceptor DoDAAC on the Manage Project iRAPT Information screen. | Enter the ship to/service acceptor DoDAAC in the Contracting Officer/Ship To/Service Acceptor field in the DoDAACs group box. | ||
| 2 | Ship To Extension | AN | 1/6 | O | If the Service Acceptor DoDAAC is blank, this field must be left blank. If a Service Acceptor DoDAAC is entered, this field is optional. | proj_wawf_info | ship_to_ext_cd | Enter the ship to/service acceptor extension on the Manage Project iRAPT Information screen. | Enter the ship to/service acceptor extension in the Contracting Officer/Ship To/Service Acceptor extension field in the DoDAACs group box. | ||||
| 15 | 1 | 15 | Line Item | AN/ID | 4 or 6 | 10 | M | This field may contain a CLIN, SLIN, or miscellaneous fee. Taxes and allowances are not allowed. | Only one miscellaneous fee can be included in a document: only F460 or I260 is allowed. | MOCAS Attachment | Line Item | On the Manage Project iRAPT Information screen, you can select among three CLIN mapping methods. If you select Default CLIN, all billed amounts are grouped into the entered CLIN. If you select Use ACRN Mapping, the mappings from the Manage ACRN Bills screen are used and the CLIN comes from PROJ_ACRN_DETL.acrn_ln_item. If you select CLIN Mapping, you must map projects to CLINs (PROJ_WAWF_CLIN.clin_id). You can also map accounts and/or PLCs to a project/CLIN line. Within these methods, there are also two different methods of mapping units. If the units are mapped by account, the units are grouped within the assigned CLIN based on the account number charged. If they are combined based on the transaction CLIN or catalog, they are grouped within the file based on the CLIN or catalog charged at transaction. You can include discounts and taxes within the CLIN; otherwise, they are excluded. Other charges entered on the Header tab of the Manage Standard Bills screen are inserted as a line item 2 and the other charge code is in the field. | Billed amounts are grouped based on the CLIN linked to projects and, optionally, accounts and/or PLCs. If you select Use ACRN Mapping, the project/CLIN/ACRN mapping is completed on the Manage ACRN Bills screen (PROJ_ACRN_DETL). If you select Default CLIN, Costpoint groups the amount of the invoice into the CLIN entered in the default CLIN field. If you select CLIN Mapping, Costpoint groups the billed amounts based on the CLIN/project link (PROJ_WAWF_INFO.clin_id) and account/PLC, if mapped. Other charges are grouped by charge code, and if taxes and discounts are not included in the CLIN, they are excluded from the file. |
| 2 | 15 | Line Item Type | ID | 1/1 | M | 1 — CLIN/SLIN, 2 — Fee/Charge (Taxes and allowances are not allowed.) | 1 or 2 | MOCAS Attachment | Line Item Type | The file creation process populates this field according to the iRAPT Notes. | All billed charges from Open Billing Detail are considered as a CLIN (1), other charges as Fee/Charge (2). If Include Discounts and Taxes in CLIN is not selected, the taxes and discounts are not included in the file. If ACRN mapping is used, discounts and taxes are always included within the CLIN. | ||
| 3 | 15 | GFE | ID | 1/1 | N/A | Use this field only if Field 1 is a CLIN/SLIN. Optional even if CLIN/SLIN per telcon with iRAPT. | Blank | The file creation process does not populate this optional field at this time. | |||||
| 16 | 1 | 15 | Stock Number | AN | 1/32 | 20 | C | If the Line Item Type in Line Number 15, Field 2, is 1, this field is required. If Line 15, Field 2 is not a 1, skip this line. | MOCAS Attachment | Stock Number | The file creation process populates this field with NONE if the Line Item Type is CLIN/SLIN and more than one item is grouped in CLIN or there is no PART.nsn_id. If one item is billed and the PART.nsn_id exists, insert the nsn_id. The file creation does not populate this field for if the Line Item Type is 2, 3, or 4. | ||
| 2 | 15 | Product Service Type | ID | 2/2 | C | If the Line Item Type in Line Number 15, Field 2, is 1, this field is required. If Line 15, Field 2 is not a 1, skip this line. | MOCAS Attachment | Product Service Type | The file creation process populates this field with MG if the Line Item Type is CLIN/SLIN, or FS if the transaction type is units and a stock number exists for the item billed. If there is more than one item billed within the CLIN, use MG. This field does not populate for Line Item Types of 2, 3, or 4. | ||||
| 16A | 1 | 15 | Description | AN | 1/75 | 60 | C | If the Line Item Type in Line Number 15, Field 2, is 1, this field is required. If Line 15, Field 2 is not a 1, skip this line. | MOCAS Attachment | Description | The file creation process populates this field with Amount Billed for XXXXXX, where XXXXXX is the CLIN entered in the Default CLIN field, the CLIN on the Manage ACRN Bills screen, or the CLIN in the CLIN Mapping subtask of the Manage Project iRAPT Information screen. If the Line Item Type is 2, 3, or 4, this field is not populated. If this is a units billing, the description is entered in the Manage Parts, Manage Goods, or Manage Services screens and is used if only one item is grouped within the CLIN. | If the mapping method is Use ACRN Mapping, the CLIN is populated as the line item in the table window of the Manage ACRN Bills screen. If you select Default CLIN, Costpoint populates the CLIN in the Default CLIN field on the Manage Project iRAPT Information screen. If you select CLIN Mapping, Costpoint populates the CLIN on the CLIN Mapping subtask where projects are linked. | |
| 16B | 1 | 15 | ACRN | AN | 2/2 | 2 | C | This field is optional if the Line Item Type in line 15, field 2 is 1. If Line 15, field 2 is not a 1, skip this line. | proj_acrn_detl | acrn_id | The file creation process populates this field with the ACRN linked to the line item on the Manage ACRN Bills screen. This is used only if the Use ACRN Mapping check box is selected. | Enter the ACRN in the child table window on the Manage ACRN Bills screen. | |
| 2 | 15 | SDN | AN | 13/15 | C | The process does not populate this field. | Blank | Not populated. | |||||
| 3 | 15 | AAA | AN | 6/6 | O | The process does not populate this field. | Blank | Not populated. | |||||
| 16G | 1 | 15 | ACRN | AN | 2/2 | 2 | C | Use this field to report multiple ACRNs per line item. | proj_acrn_detl | acrn_id | The file creation process populates this field with the ACRN linked to the line item on the Manage ACRN Bills screen. This is used only if the Use ACRN Mapping check box is selected. | Enter the ACRN in the child table window on the Manage ACRN Bills screen. | |
| 2 | 15 | ACRN Price | R9.2 | 1/15 | C | Use this field to report the ACRN amount for this line item. | Total ACRN price must match the line item total. | proj_acrn_detl | acrn_cur_alloc_amt | The file creation process populates this field with the computed current ACRN allocation amount linked to the line item on the Manage ACRN Bills screen. | The current ACRN allocation amount is populated by the Calculate ACRN Bills process. | ||
| 17 | 1 | 15 | Quantity Shipped / Invoiced or Provided Information | R8.2 | 1/8 | 14,4 | C | If the Line Item Type in Line Number 15, Field 2, is 1, this field is required. If Line 15, Field 2 is not a 1, skip this line. | No decimals are allowed. | MOCAS Attachment | Quantity Shipped/Invoiced | If Combine Units by Transaction CLIN is selected on the Manage Project iRAPT Information screen, the file creation process for units billings populates this field with the number of units entered on the Manage Unit Usage screen or the Import Units Usage Files screen, posted via the Post Unit Usage screen, and calculated by the Calculate Standard Bills screen. If Map Units by Account is selected on the Manage Project iRAPT Information screen, the billed units are combined with other billed amounts and the file creation process populates this field with a 1. For non-unit billings where the Line Item Type is 1, the file creation process populates this field with a 1. For non-unit billings where the Line Item Type is other than 1, the file creation process does not populate this field. | No decimals are allowed for MOCAS. If fractional units are entered, they are rounded. |
| 2 | 15 | Ship Advice Code | ID | 1/1 | O | Blank | The file creation process does not populate this optional field at this time. | ||||||
| 3 | 15 | Actual Quantity | N | N/A | N/A | Not used. | Blank | The iRAPT process does not use this field at this time. The file creation process does not populate this field. | |||||
| 18 | 1 | 15 | Unit of Measure Code | AN | 2/2 | 3 | C | If the Line Item Type in Line Number 15, Field 2, is 1, this field is required. If Line 15, Field 2 is not a 1, skip this line. | MOCAS Attachment | Unit of Measure Code | The Unit of Measure Code is populated during file creation for a units billing with the value linked to an item on the Manage Parts, Manage Goods, or Manage Services screens. For non-units billings or multiple items linked to one CLIN, the file creation process populates this field with EA if the Line Item Type is 1. If the Line Item Type is 2, 3 or 4, the file creation process does not populate the Unit of Measure Code. | ||
| 19 | 1 | 15 | Unit Price | R9.5 | 1/15 | 14,4 | M | If the Line Item Type in Line Number 15, Field 2, is 1, this is the unit price. If the Line Item Type in Line Number 15, Field 2, is 2, this is the amount of the fee. | Allows up to five positions to the right of decimal. | MOCAS Attachment | Unit Price | If the unit mapping is Combine Units by Transaction CLIN used with ACRN or CLIN mapping, the unit price is the total amount billed or current ACRN allocation amount (may include taxes, discounts, over ceiling, retainage, withholding, withholding release, other costs, and so on) divided by the billed quantity (or 1 if there are no billed units). If the unit mapping is Map Units by Account used with ACRN or CLIN Mapping, the unit price is the total billed for the CLIN. If the Line Item Type is 2, the unit price is the total of the other charges, discounts, or taxes. | |
| 20 | 1 | Issue By DoDAAC | AN | 6/6 | 6 | O | proj_wawf_info | wawf_issue_id | Enter the Issue By DoDAAC in the DoDAACs group box of the Manage Project iRAPT Information screen. | Enter the Issue By DoDAAC in the Issued By field in the DoDAACs group box. | |||
| 23 | 1 | Initiator Comments | AN | 1/75 | 254 | C | Must be entered if there is a previously submitted final invoice against Contract Number and Delivery Order. | bill_edit_invc_hdr | bill_desc | Enter the initiator comments on the Header tab of the Manage Standard Bills screen. | Enter initiator comments in the Bill Heading field of the Manage Standard Bills screen. You must enter comments if there is a final invoice previously submitted for the contract number and delivery order. | ||
| 25 | 1 | Attachment Indicator | ID | 1/1 | M | Enter a capitalized Y for Yes or N for No. | If wawf_attachment is null, insert N; otherwise, insert Y. | The file creation process populates the Attachment Indicator field with a Y when there is an attachment, or an N when there is not an attachment. | Enter a file attachment name or select to use the invoice ID as the attachment name. | ||||
| 26 | 1 | Attachment Files | ID | 1/100 | 100 | C | If the Attachment in Line Number 25, Field 1, is Y, this field is required. This field displays the name of the file to be attached to the document. | Include only the file name, not the path | proj_wawf_info | wawf_attachment | The file creation uses the attachment file name that you entered or the invoice ID if that option is selected. | The file creation uses the attachment file name that you entered or the invoice ID if that option is selected. | |
| SEPARATOR OR END | 1 | Separator or End | ID | 5/11 | M | Use =SEPARATOR= to indicate that there are more documents in the file. Use =END= to indicate that this is the end of the file. | =SEPARATOR= or =END= | Default | The file creation process enters Separator or End to indicate that there is at least one additional document following or that this is the end of the last document, respectively. |