Costpoint Online Help

Contents of the Print Standard Bills Screen

Use the fields and options to configure the Print Standard Bills screen.

Print Standard Bills

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use this block to limit the standard bills that are printed.

Projects

Use these options to select the range of projects for which you want to print invoices. You can print invoices for all projects initialized on the Manage Project Billing Information screen. If you are using billing user groups and/or billing cycles, you can print invoices only for those projects that are authorized for your user group and/or billing cycle. 

Field Description
Option

Use this drop-down list to select the range option of projects to be included. Valid options are:

  • All
  • One
  • Range
  • From Beginning
  • To End

The default for this field is All.

Start

Enter, or click to select, the starting project for the range you want to include. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending project for the range you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Non-Contiguous Ranges

Select this check box to choose a noncontiguous range of projects to print on the report. Use the Project Non-Contiguous Ranges subtask to select the ranges.

Billing Cycles

Use these options to select the range of billing cycles for which you want to print. Your selection of projects is limited to those included in the range of billing cycles selected. Set up billing cycles on the Manage Billing Cycles screen.

Field Description
Option

Use this drop-down list to select the range option of billing cycles to be included. Valid options are:

  • All
  • One
  • Range
  • From Beginning
  • To End

The default for this field is All.

Start

Enter, or click to select, the starting billing cycle for the range you want to include. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending billing cycle for the range you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Bill Groups

Use these options to select the range of user groups for which you want to print. You are limited to user groups to which you belong. Your selection of projects is limited to those included in the range of user groups selected.

Field Description
Option

Use this drop-down list to select the range option of bill groups to be included. Valid options are:

  • All
  • One
  • Range
  • From Beginning
  • To End

The default for this field is All.

Start

Enter, or click to select, the starting bill group for the range you want to include. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending bill group for the range you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Project Managers

Use these options to select the range of project managers you want to print.

Field Description
Option

Use this drop-down list to select the range of project managers to be included. Valid options are:

  • All
  • One
  • Range
  • From Beginning
  • To End

The default for this field is All.

Start

Enter, or click to select, the starting project manager for the range you want to include. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending project manager for the range you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Invoices

Use these options to select the range of invoices you want to print. Invoices within this range for the projects selected are printed.

Field Description
Option

Use this drop-down list to select the range option of invoices to be included. Valid options are:

  • All
  • One
  • Range
  • From Beginning
  • To End

The default for this field is All.

Start

Enter, or click to select, the starting invoice for the range you want to include. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending invoice for the range you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Billing Period Dates

Use this group box to select the billing date ranges that are printed on the bills.

Field Description
Option

This field always displays Range.

Start

Enter the starting date to be printed on the bills. This is the starting date on all bills selected for printing unless you override the date on the Manage Standard Bills screen.

Enter the date with leading zeroes. For example, enter January 7, 2002 as 01/07/2002.

End

Enter the billing period end date to be printed on the bills. This is the ending date on all bills selected for printing. If specified, Costpoint uses the end date on this screen instead of the end date on the Manage Standard Bills screen, which is populated by Calculate Standard Bills.

Enter the date with leading zeroes. For example, enter January 7, 2002 as 01/07/2002.

Billing Currency

Field Description
Option

Use this drop-down list to select the range option of currencies to be included in the bills. Valid options are:

  • All
  • One
  • Range
  • From Beginning
  • To End

The default for this field is All.

Start

Enter, or click to select, the starting invoice for the range you want to include. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending invoice for the range you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Options

Use the options in this block to select documents to print and other data to be included in the bill.

Posting Status

Use this group to select whether to print posted or unposted bills.

Field Description
Unposted Only Select this option to print unposted standard bills.
Posted Only Select this option to reprint standard bills that have already been posted. If you select this check box select, the Unselected Invoices check box becomes cleared and disabled.

Select Printing

Use this group box to select the documents you wish to print.

Field Description
Bills Only

Select this option to print the bills without printing the supporting schedules.

Supporting Schedules Only

Select this option to print the supporting schedules without printing the bills.

Bills and Supporting Schedules

Select this option to print both the bills and the supporting schedules.

Include

Field Description
Unselected Invoices

If you select this check box, invoices with a status of Unselected are printed. This check box is enabled only if the Unposted Only option is selected.

Detail Invoices

Select this check box to print out detail invoices, or leave it blank to print only summary invoices. The detail invoices are identified on the Detail Levels subtask of the Manage Project Billing Information screen.

Round Column on Supporting Schedule

Select this check box to print the Rounding Audit column on the Labor Supporting Schedule report. This column indicates the rounding amount and at which labor category the rounding is placed. When you select this check box, the Cumulative Hours and Cumulative Amount columns do not display on the report.

This check box is enabled only if you selected either Supporting Schedules Only or Bills and Supporting Schedules under Select Printing.

Note: The Rounding Audit column is applicable if the supporting schedules you are printing include amounts. If the Hours Only check box is selected on the Manage Supporting Schedule Formats screen, the Rounding Audit column does not display in the Schedule report even if you selected the Round Column on Supporting Schedule check box.
Print ACRN Data

Select this check box to print ACRN data and allocation amounts at the summary invoice level. For ACRN data and allocation amounts to be eligible to print, ACRN billing information must be set up on the Manage ACRN Bills screen, and the Calculate ACRN Bills screen must have been processed.

Print ACRN Data at Detail Level

Select this check box to print ACRN data and allocation amounts at the detail invoice level, in addition to ACRN data at the summary invoice level.

This check box is enabled only if you selected both the Print ACRN Data and Detail Invoices check boxes.

Subtask

Subtask Description
Project Non-Contiguous Ranges If you selected the Non-Contiguous Ranges check box, use the Project Non-Contiguous Ranges subtask to select a noncontiguous range of projects.