Costpoint Online Help

Contents of the View General Ledger Activity Screen

Use the fields and options to configure the View General Ledger Activity screen.

Contents

Field Description
Fiscal Year

To display information for a specific fiscal year, enter, or click to select, that fiscal year before executing the inquiry. To display information for a range of fiscal years, use Query to specify that range. If you do not specify a fiscal year, the information displayed potentially includes all fiscal years.

Account

Field Description
(Option)

Use this drop-down list to select the range of accounts to include. Valid options are:

  • All: Select this option to include all accounts. The Start and End fields are disabled for this option. This is the default.
  • One: Select this option to include only one account and then enter that account in the Start field. The End field is disabled for this option.
  • Range: Select this option to include a contiguous range of accounts. Enter the beginning account for the range in the Start field and enter the ending account of the range in the End field.
  • From Beginning: Select this option to include a range of accounts that begins with the first of all the available accounts and ends with the account that you enter in the End field. The Start field is disabled for this option.
  • To End: Select this option to include a range of accounts that begins with the account that you enter in the Start field and ends with the last of all the available accounts. The End field is disabled for this option.
Start/End

Enter, or click to select, the starting and/or ending accounts for the range of accounts to be displayed. Depending on your selection in Option, one or both of these fields may be inactive.

Org ID

Field Description
(Option)

Use this drop-down list to select the range of organizations to include. Valid options are:

  • All: Select this option to include all organizations. The Start and End fields are disabled for this option. This is the default.
  • One: Select this option to include only one organization and then enter the ID in the Start field. The End field is disabled for this option.
  • Range: Select this option to include a contiguous range of organizations. Enter the beginning ID for the range in the Start field and enter the ending ID of the range in the End field.
  • From Beginning: Select this option to include a range of organizations that begins with the first of all the available organizations and ends with the ID that you enter in the End field. The Start field is disabled for this option.
  • To End: Select this option to include a range of organizations that begins with the ID that you enter in the Start field and ends with the last of all the available organizations. The End field is disabled for this option.
Start/End

Enter, or click to select, the starting and/or ending organization ID for the range of records to be displayed. Depending on your selection in Option, one or both of these fields may be inactive.

Field Description
Total YTD Balance

This field displays the total year-to-date balance for records displayed in the table window.

Table Window

The table window displays summary period amounts as well as year-to-date account balances. Detailed information is available at the posting detail and the transaction detail levels. To inquire at a more detailed level, highlight the row for which you want additional information and select the appropriate subtask link. Note that all subtask information is related to the currently selected row in this table window.

Field Description
Account

This non-editable column displays the account to which the transaction was posted. (If you specified an account in your selection criteria, all rows are for the same account and this column does not display.)

Account Name

This non-editable column displays the name of the account. (If you specified an account in your selection criteria, all rows are for the same account and this column does not display.)

Org

This non-editable column displays the organization to which you posted the transaction. (If you specified an organization in your selection criteria, all rows are for the same organization and this column does not display.)

Org Name

This non-editable column displays the organization name. (If you specified an organization in your selection criteria, all rows are for the same organization and this column does not display.)

YTD Balance

This non-editable column displays the year-to-date balance, in your company's functional currency, for the combination of fiscal year, account, and organization.

This amount is the sum of the values in the Beginning Balance and the Pd Activity Amt fields.

Beginning Balance

This non-editable column displays the beginning balance, in your company's functional currency, for the combination of fiscal year, account, and organization.

Costpoint updates beginning balances each time you run the Update General Ledger Beginning Balances process. That process closes the labor and non-labor expense accounts and the income accounts into stockholder's equity and rolls that balance, along with the asset and liability balances, into the next fiscal year.

Pd 1- Pd18 Activity Amt

These non-editable columns display the total general ledger activity for each period in your company's functional currency.

Subtasks

Subtask Description
Periods Click this link to go to the Periods subtask. Use that subtask to display running balances by period, as well as activity for each period. From there, you can drill down into the posting and transaction detail for individual periods.
Transactions Click this link to go to the Transactions subtask. Use that subtask to view transaction-level detail for the selected row. The table window displays the individual transactions supporting the balance on which you have inquired. (If you want to focus on a specific posting and period, use the Periods subtask instead to drill down into posting information.)
Labor Click this link to open the Labor subtask. Use that subtask to view transaction information related to labor for the selected row. (The subtask is not available if labor suppression is turned on.)