Costpoint Online Help

Contents of the Print Availability/Utilization Report Screen

Use the fields and options to configure the Print Availability/Utilization Report screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use this group box to enter the affirmative action plan that you want to print.

Affirmative Action Plan

Field Description
Option

This field displays One which means that you can enter only one affirmative action plan for the report.

Start

Enter, or click to select, the affirmative action plan for which you want to print this report.

Note: After you enter the affirmative action plan in this field, the Start and End fields for the Effective Date range display the Coverage Start Date and Coverage End Date of the plan. You can change these default dates, but the Start and End date range must be within the plan's coverage dates.

Census

Field Description
Option

This field displays One which means that you can enter only one census company for the report.

Start

Enter, or click to select, the census company code that was used to obtain the relevant census data. Census data is entered under the Affirmative Action Plan Setup menu. The census data description displays in the field to the right. The Start Date and End Date fields in the Census Dates group box display the dates for which the census data is valid for the Census company.

Effective Date

Field Description
Option

This field displays One which means that you can enter only one effective date for the report.

Start

Enter, or click to select,  the effective date of this report. This field defaults with the plan's Coverage Start Date. Employees whose termination date is later than the first day of the plan year and whose hire date is earlier than, or the same as, the first day of the plan year are included.

Job Category

Field Description
Option

From the drop-down list, select the range option for job categories to include on the report. Valid options are:

  • All
  • One
  • Range
  • From Beginning
  • To End

You can establish job categories in the Affirmative Action Controls menu.

Start

Enter, or click to select, the starting job category to include on the report. If you selected All or From Beginning in the Option field, this field will be inactive.

End

Enter, or click to select, the ending job category to include on the report. If you selected All , One ,  or To End in the Option field, this field is inactive.

EEO Code

Field Description
Option

From the drop-down list, select the range option for EEO codes to include on the report. Valid options are:

  • All
  • One
  • Range
  • From Beginning
  • To End

EEO codes are established in the Affirmative Action Controls menu. If you selected the EEO-1 Report option on the Configure Affirmative Action Settings screen, EEO-1 Codes one through nine are available in the Start and End fields. If you selected the EEO-4 Report option on the Configure Affirmative Action Settings, EEO-4 Codes one through eight are available in the Start and End fields.

Start

Enter, or click to select, the starting EEO code to include on the report. If you selected All or From Beginning in the Range Option field, this field is inactive.

End

Enter, or click to select, the ending EEO code to include on the report. If you selected All, One, or To End in the Range Option field, this field is inactive.

Coverage Dates

Field Description
Start Date

This field displays the start date of the selected affirmative action plan.

End Date

This field displays the end date of the selected affirmative action plan.

Census Dates

Field Description
Start Date

This field displays the start date of the census data for the selected census company.

End Date

This field displays the end date of the census data for the selected census company.

Options

Field Description
Show Functional Job Title Detail

If you select this check box, the report will include availability data at the functional job title level (grouped by job category/EEO code), as well as the sum of the availability percentages to determine the job category/EEO code Availability.

Include Utilization Analysis

Select this check box to include utilization information on the report. If you select this check box, the application determines whether or not there is an underutilization of females or minorities, and the report includes a utilization column that displays the results.