Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

This field displays the option One. This indicates that can only select one leave cycle at a time.

Enter, or click to select, the leave cycle you want to close. The description of the selected leave cycle displays in the unlabeled field to the right.

Select this check box to include inactive employees. If the check box is cleared (not selected), Costpoint does not bring leave records for inactive employees forward to the new leave year.

This field displays the current open leave period start date that is closed when you run this screen.

This field displays the current open leave period end date that is closed when you run this screen.

This field displays the year for the current open leave period that is closed when you run this screen.

This field displays the leave period start date that is opened when you run this screen.

This field displays the leave period end date that is opened when you run this screen.

This field displays the year for the leave period that will be opened when you run this screen.

Select this check box to include inactive employees. If the check box is cleared (not selected), Costpoint does not bring leave records for inactive employees forward to the new leave year.

Select this check box to base the beginning balance amounts for the new leave year and any pay out amounts and posting organization on the employee's hourly rate and Home Organization as of the next leave period.

When you select this check box, the Costpoint Reconcile Leave Balances Used to Reconcile check box will display.

If you selected Employee as the Reconciliation Method option on the Configure Leave Settings screen and you used the Reconcile Leave Balances screen to reconcile leave, then Costpoint updated the Employee Leave History table with the same reconciliation adjustments made to the general ledger. In this case, the Close Leave Year screen will not attempt to update the General Ledger to adjust for any fluctuations in hourly rate during the leave year being closed. General Ledger adjustments will only be generated under the following conditions:

• To reduce the liability by any excess over the leave year ceiling.
• If you selected the Base New Balances and Payout on New Leave Year Salarycheck box is selected and the employee has a new Hourly Rate as of the new leave year, the liability adjustment caused by the increase or decrease in hourly rate will be posted to the GL.

This check box will only be visible if the Reconciliation done prior to closing the leave year check box is selected.

• Employee Name: This option sorts the report by employee name.
• Employee ID: This option sorts the report by employee ID.

Enter, or click to select, the fiscal year to which leave balance adjustments (due to excess over ceiling) will be posted when you run the Close Leave Year process. The fiscal year must be open in order to post leave adjustments to it.

Enter, or click to select, the period to which leave balance adjustments (due to excess over ceiling) will be posted when you run the Close Leave Year process. The accounting period must be open in order to post leave adjustments to it.

Enter, or click to select, the subperiod to which leave balance adjustments (due to excess over ceiling) will be posted when you run the Close Leave Year process. The subperiod must be open in order to post leave adjustments to it.

You can click on the action menu when you first enter the screen. If you do, you receive a message box asking if you really intend to close. If you click OK, the journal report prints with the closing process following immediately. Selecting this option closes the last leave period of the current leave year. The Leave Period table reflects the closing by changing the Y in the Open column to N.

There are three edits in the closing process. Two hard edits prevent the leave year from being closed. The first occurs if there are current leave period transactions in the Leave Journal that were not posted to the General Ledger, and the second occurs if the open leave period is not the last leave period of the current leave year. A soft edit occurs if there are no records in the Leave History for the current period.

When you first enter this screen, on the action menu is shaded. If you click this button after printing the journal report as part of this session ( becomes available after printing), you receive a message box asking if you really intend to close. If you answer OK, the closing process proceeds. Clicking this button closes the last leave period of the current leave year. The Leave Period table reflects the closing by changing the Y in the Open column to N.

Note: When you click on the action menu, the closing process does not take place. After printing the report, you are still in the application. You can then click , and the process proceeds.

When you change any of the print options or selection criteria after having printed the report, is shaded. You must print the report again before the closing process can occur. If you click after changing a parameter, the report prints automatically as part of the closing process.