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Contents of the Print New Hire Report Screen

Use the fields and options to configure the Print New Hire Report screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Taxable Entity

Field Description
Options

This field always displays One.

Start

Enter, or click to select, the reporting taxable entity.

State ID Number

Field Description
Options

This field always displays One.

Start

Enter the state identification number for reporting purposes.

Hire Date

Field Description
Options

Fro the drop-down list, select a range option for the hire dates to be included the report. Valid options are:

  • All: Select this option to include all hire dates in the report.
  • One: Select this option to include only one hire date in the report. Enter the hire date in the Start field.
  • Range: Select this option to specify a range of hire dates. This will include all hire dates within the dates in Start field and End field.
  • From Beginning: If you select this setting, the Start field is disabled.
  • To End: If you select this setting, the End field is disabled.
Start

Enter, or click to select, the starting date for new hire selection.

End

Enter,.or click to select, the ending date for new hire selection.

Sort By

Field Description
1st Sort

This field always displays State.

2nd Sort

This field always displays Employee Name.

Options

Health Insurance Reporting

Field Description
Display Health Insurance Eligibility Status

Select this check box to print health insurance eligibility information on the report.

Number of Days to Eligibility

Enter the number of days after the hire date that an employee is eligible for health insurance.

Eligibility Options

From the drop-down list, select the persons who are eligible for health insurance. This drop-down list is available only if you selected the Display Health Insurance Eligibility Status check box. Valid options are:

  • Employee Only: Select this option if only the employee is eligible for health insurance.
  • Employee and Dependents: Select this option if both the employee and the dependents are eligible for health insurance.