Enter, or click to select, the item ID for which to create quotes. The description for this item displays in the field adjacent to the Rev field.

Establish items in Costpoint Product Definition.

You can add provisional parts to quote records only using the Manage Vendor Quotes by Vendor screen.

This field displays the latest revision number of the selected Item. If you are using multiple part revisions, you can enter, or click to select, a different revision number in this field.

This field displays the classification code of the selected Item. The possible values are:

• P: Part
• G: Good
• S: Service

This field displays the ordering unit of measure, if the selected Item is a part, or the unit of measure, if it is a good or service.

This field is visible only if the Use Part Data Security Controls checkbox is selected on the Configure Product Definition Settings screen, which indicates that the item is subject to data security restrictions, as defined in the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR).

If enabled, this field displays one of the following values to indicate whether the item you are accessing is subject to part data security restrictions and whether you have the necessary authorization to access information for that item:

• Unrestricted: The item is not subject to data security restrictions.
• Restricted: The item is subject to data security restrictions and that you are authorized to access detailed part information.
• ***UNAUTHORIZED***: The item is subject to data security restrictions and that you are not authorized to access or view part information. This value is displayed in red background color.

This field displays the commodity code assigned to the selected Item.

This field displays the number that uniquely identifies this vendor quote throughout Costpoint. This quote number is incremented and automatically assigned only if you selected the Auto-Assign Quotes checkbox on the Configure Vendor Quotes Settings screen and entered a Last Quote ID. Costpoint increments the Last Quote ID on the RFQ Settings screen by one. You can skip this field when adding a new quote line. When you save the line, Costpoint assigns the next available number.

Enter, or click to select, a valid vendor ID. The vendor must not be flagged as a payroll vendor, and its Approval Code must not be Not Approved. If the vendor has an Approval Code of Pending, Costpoint displays a warning.

Establish vendors using the Manage Vendors screen.

This field displays the descriptive name of the selected Vendor.

This field displays the system identifier of a line on the quote. It is a sequential number assigned by Costpoint to track the line items of the quote.

Enter, or click to select, a valid unit of measure for the selected Item.

Enter the minimum quantity of the selected Item that the vendor is willing to sell in one order.

This field displays the transaction currency code that is specified for the quote in the Exchange Rates subtask. All amounts on this screen are in this currency, unless this field is denoted as Func Curr (functional currency).

Enter the default gross unit cost for the selected Item.

Enter the default volume discount for the selected Item.

This field displays the default net unit cost. You can enter the unit cost calculated from the gross unit cost and volume discount.

This field displays the default gross unit cost of the item in functional currency. This field is calculated as Default Gross Unit Cost x Trans to Func rate in the Exchange Rates subtask.

This field displays the default net unit cost of the item in functional currency. This field is calculated as Default Net Unit Cost x Trans to Func rate in the Exchange Rates subtask.

Enter the ship ID of the location to which the quoted item is to be delivered.

Enter, or click to select, the identification code of the manufacturer assigned to the selected item.  

You can establish manufacturers on the Manage Manufacturers screen in Costpoint Product Definition.

Enter, or click to select, the manufacturer part number of the selected item.

Enter the manufacturer part revision number of the selected item.

Enter, or click to select, the vendor part number of the selected item.

Enter the revision for the vendor part to be quoted.

Enter, or click to select, the project ID for this RFQ line. Projects are initially entered in the Project Master menu in Costpoint Project Setup.

Enter, or click to select, the project abbreviation for this RFQ line.

Enter the status of the quote line. Valid options are:

• Open: This indicates that this line is valid and has not expired.
• Closed: This indicates that this line has expired or is no longer valid.

Enter, or click to select, the RFQ ID to which this quote is in response.

If subcontract ID has been entered, this displays an RFQ with vendor that matches that of the loaded subcontract, otherwise loads associated RFQ without any subcontract reference. If a subcontract ID has been entered, this displays an RFQ with a vendor that matches that of the loaded subcontract; otherwise, this loads an associated RFQ without any subcontract reference. Establish RFQs using the Manage Vendor Quotes by Vendor, Manage Request for Quotes by Item, or Create Request for Quotes for Proposals screen.

Enter the RFQ line number to which this quote is in response.

Select this checkbox to add the manufacturer and vendor part number data to the Alternate Parts table.

Enter, or click to select, the quote type ID that defines how this quote was received.

Establish quote types on the Manage Vendor Quote Types screen.

This field displays the description of the selected Quote Type.

Enter the status for this vendor quote. Valid options are:

• Open: This indicates that this line is valid and has not expired.
• Closed: This indicates that this line has expired or is no longer valid.

Enter, or click to select, the date on which this vendor quote was prepared or received.

Enter, or click to select, the last date through which the information in this quote is valid.

This field displays the number of days the vendor considers this quote valid (from the quote date). Costpoint calculates this as the difference between the Quote Date and the Expiration Date. You can enter a different value in this field.

This field displays the first name of the default contact person for the selected Vendor. You can enter a different first name in this field.

This field displays the last name of the default contact person for the selected Vendor. You can enter, or click to select, a different last name in this field.

This field displays the telephone number of the contact person for the selected Vendor. You can enter a different telephone number in this field.

This field displays the facsimile number of the contact person for the selected Vendor. You can enter a different facsimile number in this field.

Enter, or click to select, the buyer that received the quote information.

Establish buyers using the Manage Buyers screen in Costpoint Purchasing.

Enter, or use Lookup to select, the buyer that received the quote information. Establish buyers on the Buyers screen in the Purchasing Controls menu of Costpoint Purchasing.

Enter, or click to select, the payment terms that the vendor has offered on this quote.

Enter the Free on Board (FOB) point that the vendor has proposed for this quote.

Enter the shipment method that the vendor has offered on this quote.

This field displays the proposal ID assigned to the RFQ, if applicable, on the Manage Request for Quotes by Item and/or Manage Request for Quotes by Vendor screens.

This field displays the proposal line number for the selected Item if it resides in the referenced proposal.

This field displays the requisition ID assigned to the RFQ, if applicable, on the Manage Request for Quotes by Item and/or Manage Request for Quotes by Vendor screens.

This field displays the requisition line number for the selected Item if it resides in the referenced requisition.

This field displays the number of quotes required for the Procurement Type.

This field displays the description of the procurement type code assigned to the Requisition.

This field displays the date by which the vendor's response should be received for the RFQ associated with this vendor quote.

This field displays the date through which the vendor's quote is valid when responding to the associated RFQ.

This field displays miscellaneous information about this vendor quote at header level.

This field displays miscellaneous information about this vendor quote at line level.

This checkbox displays whether  or not the quote is for creating subcontractor agreements. If a request for quotes (RFQ) is entered in the header section, and it is specified as a subcontractor agreement, this checkbox defaults to selected and is non-editable. If the RFQ ID is deleted and/or a non-subcontractor agreement RFQ is entered, this checkbox is cleared and can be edited.

Enter one or more rows into the Resources subtask for the quote line, this checkbox is automatically selected. Otherwise, this checkbox is always cleared. This checkbox specifies that resources have been specified in the Resources subtask for the line.

Select this checkbox to indicate whether the resource requires US citizenship. This checkbox displays as selected to specify that the resource associated with the requisition has to be a US citizen. If you enter a subcontract ID, this takes on the default value of the subcontract ID and cannot be edited. If a subcontract has not been referenced, and the Subcontractor Agreement checkbox is selected, this option can be edited.

If The US citizenship requirement on the subcontract does not match the RFQ’s US citizenship requirement, Costpoint displays an error.

Select this checkbox to indicate whether the resource must be authorized for International Traffic in Arms Regulations (ITAR).

Enter, or click  to select, the security clearance required for the resources associated with this requisition.

This field displays the description of the security clearance that the resource associated with the requisition needs to have.

This field displays the level of security clearance that the resource associated with the requisition needs to have. This field indicates whether the level is Top Secret and Secret.

This checkbox displays the security clearance that the resource associated with the requisition has been cleared for sensitive compartmented information (SCI) for.

This checkbox displays the security clearance that the resource associated with the requisition has been cleared for special access for.

Enter the name of the agency that issued the security clearance.