Enter, or click to select, the employee ID. The employee's name displays in the field to the right.

If you specify a Default Pay Cycle on the Configure Payroll Settings screen, that code defaults into this field. If you did not specify a Default Pay Cycle, enter the four-character alphanumeric pay cycle code that is assigned to this employee, or click to select the code. See the Manage Pay Periods screen for more information about pay cycle codes.

Enter, or click to select, the Tax Service Group ID to which the employee is assigned. Use this field to group the employee for tax reporting purposes. This field is enabled if you select Tax Service Group ID as the Tax Service Grouping Method on the Configure Payroll Tax Interface Setting screen.

If you change the value in this field and you need to apply the change to past paychecks, use the Recompute Taxable Wages screen to update the Tax Service Group ID that was assigned to past paychecks.

If this employee is covered under a retirement plan for W-2 reporting purposes, select this check box.

Select this check box to indicate that this employee is a nonresident alien. The Compute Payroll process uses this setting to determine whether the Nonresident Alien Additional Amount in the Manage Federal Taxes screen is added to the nonresident alien's wages to calculate the federal income tax withholding for each payroll period. (The amount is added only for this calculation.)

If you select this check box:

• The Disable ESS W-4 check box defaults to selected.
• The number of federal exemptions defaults to 1.
• The federal Filing Status defaults to Single.  

You can edit all of these default values.