Costpoint Online Help

Contents of the Create Subcontractor Accruals Screen

Use the fields and options to configure the Create Subcontractor Accruals screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Accrual Period

Use this group box to select the fiscal year, period, and subperiod for which you want to create subcontractor accruals. Costpoint verifies that the period is open and available for adjusting journal entry (AJE) transactions.

Field Description
Fiscal Year

Enter, or click to select, the fiscal year for which you want to create subcontractor accruals. The status of the fiscal year must be Open.

Period

Enter, or click to select, the accounting period for which you want to create subcontractor accruals. The status of the period must be Open.

Subperiod

Enter, or click to select, the subperiod for which you want to create subcontractor accruals. The status of the subperiod must be Open.

Ending Date

This field displays the ending date of the subperiod.

Generate

Field Description
Delete Existing Unposted Accrual

Select this checkbox to replace any existing non-reversing accrual entry with the current calculated accrual. If you clear this checkbox and there are unposted accruals, duplicate entries may occur.

Flag Journal Entry as Billable

Select this checkbox to mark the journal entry as billable. When you select this checkbox, the transaction and its reversal will move to Open Billing Detail after posting.

Journal Entry Number

If you want to assign the journal entry number yourself, enter a number. If you assign the number, Costpoint uses that as the last used journal entry number when it assigns numbers to subsequent journal entries.

Leave this field blank if you want Costpoint to auto-populate this field based on the journal entry settings.

Select Sub Amounts to Accrue

These fields default from the Configure Subcontractor Accrual Settings screen, but you can modify them on this screen.

Field Description
TS in TE not exported

Select this checkbox to accrue timesheets from TE that have not been exported to the subcontractor tables.

Expense in TE not exported

Select this checkbox to accrue expenses from TE that have not been exported to the subcontractor tables.

TS in Subcontractor tables not vouchered

Select this checkbox to accrue timesheets exported from TE to the subcontractor tables but are either not included in an invoice or included in an invoice but not yet approved and moved to a voucher.

Expense in Subcontractor tables not vouchered

Select this checkbox to accrue expenses exported from TE to the subcontractor tables but are either not included in an invoice or included in an invoice but not yet approved and moved to a voucher.

Note: If you select any TS checkbox, both Expense checkboxes will be disabled. Likewise, if you select any Expense checkbox, both TS checkboxes will be disabled.

Accrual Liability

These fields default from the Configure Subcontractor Accrual Settings screen, but you can modify them on this screen.

Field Description
Account

Enter, or click to select, the account to credit when the accrual liability is posted. When you select an account, the account name displays in the adjacent field.

Use Transaction Organization

Select this checkbox to have the accrual liability posted to the organization specified in the transaction. If you clear this checkbox, the accrual liability is posted to the organization you specify in the Org field.

Org

If you do not select the Use Transaction Organization checkbox, enter, or click to select, the organization ID to credit when the accrual liability is posted. When you select an organization, the organization name displays in the adjacent field.

Abbrev

You can also specify the organization when you enter, or click to select, the organization abbreviation in Abbrev.

Accrual Cost Posting

These fields default from the Configure Subcontractor Accrual Settings screen, but you can modify them on this screen.

Field Description
Use Transaction Project/Account/Organization

Select this checkbox to use the project, account, and organization from the transaction when posting the accrued amount. When this checkbox is selected, the Project, Abbrev, and Account fields are disabled.

Project

Enter, or click to select, a single project to post the accrued amount. When you select a project, the project name displays in the adjacent field.

Abbrev

You can also specify the project when you enter, or click to select, the project abbreviation in Abbrev.

Account

Enter, or click to select, a single account to post the accrued amount. When you select an account, the account name displays in the adjacent field.