Costpoint Online Help

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Billing Backup

Use this screen to select timesheets by invoice number and charge so that they can be printed as a backup document for billings.

Location

To display the Billing Backup screen, complete the following step:

  1. Click Time & Expense > Time > Timesheet Reports/Inquiries > Billing Backup.

Contents

Use the Billing Backup screen to configure search criteria options for printing Billing Backup report.

In order to print Billing Backup, you first need to create and then import the invoice file using Configuration > Interfaces > Import Master Data screen.

Parameter ID and Description Fields

Use these first two fields to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options are also included in the saved parameter ID if there are any. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made in the screen.

When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display in the screen, you can override the defaults.

Description Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Print Options

Field Description
Line Comments

Select this check box to print the Line Comments report for the selected invoice and charges. The check box is unchecked as the default.

Cell Comments

Select this check box to print the Cell Comments report for the selected invoice and charges. The check box is unchecked as the default.

Audit

Select this check box to print the Revision Audit report for the selected invoice and charges. The check box is unchecked as the default.

Charge Table

Field Description
Selected Select each check box for the invoice number(s) that you want to include in the report.
Invoice Number

Click to the right of the field to select the invoice number. All records in the Timesheet Invoice table are displayed in ascending order. Once you have selected a value, the associated charges display in the Charge column.

The Timesheet Invoice (TS_INVOICE) table is populated with data by the import screen.

Charge

This column displays the charge information.