Contents of the Create Quarterly EFTPS FUTA Tax File Screen

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field	Description
Parameter ID	Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY. When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.
Description	Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Field

Description

Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use this group box to define the parameters for creating the EFTPS FUTA Quarterly Tax Deposit File.

Taxable Entity

Use these fields to enter taxable entity information.

Field	Description
Option	This field always displays One.
Start	Enter, or click to select, the ID for the taxable entity for which you are creating the EFTPS FUTA Quarterly Tax Deposit File. Establish taxable entity information on the Configure Company Information screen.

Effective Deposit Date

Use these fields to enter effective deposit date information.

Field	Description
Option	This field always displays One.
Start	Enter, or click to select, the first day of the month, in date format, of the effective deposit date of the FUTA Quarterly Tax Deposit File. For example, enter 04/01/16 for the first quarter tax period of 2016.

Pay Cycle

Use these fields to enter pay cycle information.

Field	Description
Option	This field always displays One.
Start	Enter, or click to select, the pay cycle for which you wish to create the FUTA Quarterly Tax Deposit File (you can create only one pay cycle at a time). If you selected a default pay cycle on the Configure Payroll Settings screen, it displays in this field.

Direct Deposit Setup

Use these fields to enter direct deposit information.

Field	Description
Option	This field always displays One.
Start	Enter, or click to select, the direct deposit settings record that you previously set up for your tax deposits.

Tax Period

Use these fields to enter tax period information.

Field	Description
Option	This field always displays One.
Start	Use this drop-down list to select the tax period for which you are making this tax deposit.

Check Date

Use these options to enter the range of checks that is included in this tax deposit. The check dates must be within the period selected in the Tax Period group box and may be checks in the Payroll Edit table and/or Employee Earnings table, depending upon your selection in the Reporting Source group box.

Field	Description
Option	This field always displays Range.
Start	Enter, or click to select, the starting check date for the range of paychecks to be included in this tax deposit. The format for the date is MM/DD/YYYY.
End	Enter, or click to select, the ending check date for the range of paychecks to be included in this tax deposit. The format for the date is MM/DD/YYYY.

Options

Field	Description
Transaction Type	Use this drop-down list to select the type of transaction for the file. Options include: Deposit: Select this option if you are creating a deposit file. Prenote: Select this option if you are creating a prenotification file.
Financial Agent Bank	Use this drop-down list to select the bank to which your financial institution is electronically paying the tax deposit. The bank you select depends on your location in the United States. Options include: Bank One: Select this option if your company is in the Northern and Western United States. Refer to your EFTPS Payment Instruction Booklet for details. (Bank One was formerly First Chicago Bank.) Bank of America: Select this option if your company is in the Southern and Southwestern United States. Refer to your EFTPS Payment Instruction Booklet for details. (Bank of America was formerly Nations Bank.)
File Location	Enter the location of the file you are creating. There are two ways to do this: In the File Location field, enter, or click to select, the alternate file location where you want to store the export file. Alternate file locations are set up on the Manage Alternate File Locations screen. Leave the File Location field blank. When you execute this application, the export file is saved to the Costpoint database. Use the Export Files application to retrieve it and save it to a location on the network. Note: You can create the FUTA Quarterly Tax Deposit File as many times as necessary before transmission takes place. Each time this is done, the old FUTA Quarterly Tax Deposit File is overwritten by the new one. If you select the Payroll Table reporting source, any recreation of the FUTA Quarterly Tax Deposit File must take place before you post the Payroll Journal.
File Name	Use this field to specify the name of the FUTA Quarterly Tax Deposit File. Every time you create the FUTA Quarterly Tax Deposit File, a new file is written.
Overwrite File	Select this check box to overwrite an existing file, if it has the same file name.

Reporting Source

Use this drop-down list to select the source of the paychecks you wish to include in the tax deposit. You must select one or both of the check boxes.

Payroll Table: Select this check box if you have payroll records that were not posted to the General Ledger and you wish to include these paychecks in the tax deposit.
Earnings Table: Select this check box if you have payroll records that were posted to the General Ledger that you wish to include in the tax deposit.

Reporting Information

This group box contains tax deposit information that is used to print the report and create the tax deposit file. You can populate the field in this group box by clicking the Calculate button. If your tax deposit amount differs from the calculated amount, you can override it. If you enter an override amount in the field, **** prints in the Override column of the report.

Field	Description
FUTA Accrued	Click the Calculate button to populate this field with the total FUTA accrued by the employer. If you wish to report an override amount, enter the amount in this field.
Leading Value for Tax ID	Use the drop-down list to select the one-digit numeric value that precedes the tax ID in the Company Identification field of the EFTPS file's Batch Header Record (column 41) and Company/Batch Control Record (column 45). Select 1 if only one identifier is needed or if each unit has a unique IRS employer ID number. Select 9 if each unit does not have a unique IRS employer ID number or if batches are varied because of unique settlement accounts.
Calculate	Click this button to populate the FUTA Accrued field in the Reporting Information group box.
Print	Click to print the Quarterly EFTPS FUTA tax file report. Note: When you modify any of the print options or selection criteria after printing the report, you cannot create the Quarterly EFTPS FUTA tax File. You must print the tax deposit report again before creating the file.
Print and/or Create the Quarterly EFTPS FUTA Tax File	Click the arrow to the right of and select one of the following options: Print/Create EFTPS Tax Deposit File: Select this option to print and create the FUTA Quarterly Tax file based on employer FUTA accrued totals. Costpoint displays a message asking if you really intend to create the EFTPS FUTA Quarterly Tax Deposit File. Click OK to print the tax deposit report and create the file. You can also select this option from the print menu. After the program begins creating the file, a DO NOT INTERRUPT message and a message showing records processed displays. Create EFTPS Tax Deposit file: Select this option to create the EFTPS Tax Deposit file after you have first printed the file. This option becomes available after you print the Tax Deposit report. When you receive a message asking if you really intend to create the tax deposit file, click OK. Note: When you modify any of the print options or selection criteria after printing the report, you must print the Tax Deposit report again before creating the Quarterly Tax Deposit File. If you click after changing a parameter, the report prints automatically as part of the creating process. Calculate Amounts: Select this option to populate the FUTA Accrued field in the Reporting Information group box. You can also click the Calculate button. Batch Mode/Print/Create EFTPS Tax Deposit File: Select this option to schedule when to print the report and create the FUTA Quarterly Tax file based on employer FUTA accrued totals. You can also select this option from the Print menu.

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