Costpoint Online Help

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Contents of the View Bond Information Screen

Use the fields and options to configure the View Bond Information screen.

Selection Criteria

Use this group box to select the parameters pertaining to the records you want to review. You can query records based on the types of transactions, the employee whose record was changed, the user who made the modifications, and/or the date of any modifications. After you have selected your query parameters, click to populate the table window with the applicable records.

Transaction Types

Use this group box to specify which type of transactions you would like to display in the table window. When you execute the query, the Transaction Type field in the table window displays each applicable record's transaction type.

Field Description
Add

Select this check box to retrieve records that were added on the Manage Employee Savings Bonds application. When you execute the query, the table window populates with A transaction types, or new records and new lines.

Delete

Select this check box to retrieve records that were deleted from the Manage Employee Savings Bonds application. When you execute the query, the table window populates with D transaction types, or deleted records and deleted lines.

Update

Select this check box to populate the table window with records that have U transaction types, where changes were made to existing records.

Identification

Use this group box to specify which employee records (from the Manage Employee Savings Bonds screen) or user ID (who modified the record) you would like to query.

Field Description
Employee

Enter, or click to select, the employee ID whose records you wish to include in the query. This is an optional field; if this field is left blank, the application includes all employees in the query based on the other search criteria.

User

Enter, or click to select, the ID of the user (that is, Costpoint login ID/system user) who is responsible for the modifications you are querying. This is an optional field. If this field is left blank, Costpoint includes all applicable records (based on the other search criteria), regardless of who made the modifications. Otherwise, you can populate this field to narrow down the query by retrieving only records that this user added, deleted, and/or updated. 

Date Modified

Enter, or click to select, the date of the transaction modifications to include in the displayed output. This is an optional field. If this field is left blank, Costpoint includes all applicable records (based on the other search criteria), regardless of when the modifications were made. Otherwise, you can populate this field to narrow down the query to retrieve only those records that have a time stamp that matches the value in this field. The format for this field is MM/DD/YYYY.

Table Window

When you click , this table window populates with all applicable records (based on the search criteria) from the Manage Employee Savings Bonds screen. The fields in this table window are non-editable.

Note:

Refer to the Manage Employee Savings Bonds screen documentation for additional details regarding the default of bond information in this application.

Field Description
Transaction Type

This field displays the type of modification for the specific transaction displayed. The types are:

  • A: Add transaction
  • D: Delete transaction
  • U: Update transaction
Modified By (User)

This field displays the ID of the user (that is, Costpoint login ID/system user) who made the modifications shown in this transaction.

Date Modified

This field displays the date of the modification for this transaction.

Employee

This field displays the ID of the employee whose bond record was modified.

Effective Date

This field displays the date on which this bond becomes effective in MM/DD/YYYY format.

Sequence

This field displays the number that is used to define the order in which employee bonds are purchased. One (1) represents the highest priority and 99 represents the lowest. The Create U.S. Treasury File application uses this information for purchasing the bonds.

Deduction

This field displays the deduction code used to determine the employee's bond funds. Deductions are established in the Payroll Controls menu, and assigned to the employee ID on the Manage Employee Savings Bonds screen. The Deduction Type must be U.S. Savings Bond on the Manage Deductions screen. 

Beginning Balance

This field displays the employee's available bond funds balance as of the effective date.

Next Purchase

This field displays Y (Yes) or N (No) to indicate whether the Next Purchase check box is selected on the Bond Requests table window of the Manage Employee Savings Bonds screen in Costpoint Employee.

Face Value

This field displays the value of the bond.

Registration Type

This field displays the bond type that is distributed. The three authorized registrations types are:

  • S: Single ownership (one bond owner)
  • C: Co-Ownership (two bond owners)
  • B: Beneficiary (owner and beneficiary)
Series Designator

This field displays EE or I for the bond series designator code. The value in this field determines the values that display in the Face Value field.

Use Employee Address

This field displays Y (Yes) or N (No) to indicate whether or not the employee's address is used for the bond. 

Address Line 1

This field displays the first line of the address to which the bond is mailed.

Address Line 2

This field displays the second line of the address to which the bond is mailed.

Address Line 3

This field displays the third line of the address to which the bond is mailed.

City

This field displays the city to which the bond is mailed.

State/Province

This field displays the state/province to which the bond is mailed.

Postal Code

This field displays the postal code to which the bond is mailed.

Employee is Owner

This field displays Y (Yes) or N (No) to indicate whether or not the employee is the bond owner.

Owner Name

This field displays the name of the owner of the bond. If the Employee is Owner field is Y (Yes), this field displays the employee's name.

Owner's SSN

This field displays the bond owners' social security number. If the Employee is Owner field is Y (Yes), this field displays the employee's social security number.

Co-Owner Name

This field displays the co-owner's name if the Registration Type is C (Co-Ownership).

Employee is Beneficiary

This field displays Y (Yes) or N (No) to indicate whether or not the employee is the beneficiary. If the Registration Type is S or C, this field is always N.

Beneficiary Name

This field displays the beneficiary's name, if applicable. If the Employee is Beneficiary field is Y (Yes), this field displays the employee's name.

Designee Name

This field displays the designee name if the employee wants the bond to be mailed to someone other than the owner.