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Contents of the Print Deduction Summary Report Screen

Use the fields and options to configure the Print Deduction Summary Report screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Deduction

Use this group box to select the range of deduction codes to include on this report.

Field Description
Option

This drop-down box provides the following deduction code range selections:

  • All
  • One
  • Range
  • From Beginning
  • To End

If you select All, the Start and End fields are disabled; if you select One, the End field is disabled; if you select From Beginning, the Start field is disabled; and if you select To End, the End field is disabled.

Start

If your range selection is One, Range, or To End, enter, or click to select, the deduction code with which you want to start.

End

If your range selection is Range or From Beginning, enter, or click to select, the deduction code with which you want to end.

Paycheck Date

Use this group box to enter a range of paycheck dates to include on this report.

Field Description
Option

This field always displays Range.

Start

Enter, or click to select, the starting paycheck date for the range of paychecks to include in this report. The system format for the date is MM/DD/YYYY.

End

Enter, or click to select, the ending check date for the range of paychecks to include in this report. The format for the date is MM/DD/YYYY.

Fiscal Year

Enter the fiscal year to include on this report.

Field Description
Option

This field always displays One.

Start

Enter, or click to select, the fiscal year to include in this report.

Sort By

Use the fields in this group box to establish the sort criteria for the report.

Field Description
1st Sort

Currently, the only 1st sort available is Deduction Code.

2nd Sort
  • Home Organization: Select this option to sort the report by the home organization that is assigned to the employee on the Manage Employee Salary Information screen. If you select this option, you must then select either Employee Name or Employee ID for your 3rd Sort. The report prints all levels of the organization.
  • Employee Name: To sort the report by employee name, select this option.
  • Employee ID: To sort the report by employee ID, select this option.
3rd Sort

You can change the selection in this drop-down list only if you select Home Organization as your 2nd Sort. If you select Employee ID or Employee Name for your 2nd Sort, the default option of None for this drop-down list cannot be changed.

  • Employee Name: Select this option to print the report by employee name for employees within an organization. If you select Employee Name or Employee ID for your 2nd Sort, this option is disabled.
  • Employee ID: Select this option to print the report by employee ID for employees within an organization. If you select Employee ID or Employee Name for your 2nd Sort, this option is disabled.
  • None: This option is disabled if your 2nd Sort is by Home Organization. In that case, you must select either Employee Name or Employee ID for your 3rd Sort. If you select Employee Name or Employee ID for your 1st Sort, this option is the only available choice.

Options

Employee Status

Select one or more check boxes in this group box to indicate which employee statuses are included on the report.

Field Description
Active

Select this check box to include employees who have an Active Status on the Manage Employee Information screen.

Inactive

Select this check box to include employees who have an Inactive Status on the Manage Employee Information screen.

Inactive Accruing Leave

Select this check box to include employees who have an Inactive Accruing Leave Status on the Manage Employee Information screen.

Family Medical Leave Act

Select this check box to include employees who have a Family Medical Leave Status on the Manage Employee Information screen.

Include

Use the options in this group box to print deduction information for part time and temporary employees.

Field Description
Part-Time Employees

Select this check box to include part time employees in this report. If this check box is cleared, the report excludes part time employees.

Temporary Employees

Select this check box to include temporary employees in this report. If this check box is cleared, the report excludes temporary employees.

Show

Field Description
Gross and Eligible Wages

Select this check box to include gross and eligible wages information in this report. If this check box is not selected, the report excludes gross and eligible wages information.