Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Use the drop-down list to select the range you want to print. Valid options are:

• All
• One
• Range
• From Beginning
• To End

If your range selection is One, Range, or To End, enter, or click
to select, the item with which you wish to start printing the report.

If your range selection is Range or From Beginning, enter, or click to select, the item with which you wish to end the report.

Select this checkbox to select a non-contiguous range. Use the appropriate Non-Contiguous subtask to select the range of items you want.

This field always displays One.

Enter the taxable entity ID for which you wish to print W-2s, or click to select the ID. To edit or view a record that is already saved for a particular taxable entity, click and select the taxable entity's record. This is a required field.

This field always displays One.

Enter the payroll year for which you are printing W-2s.

Select this option if you want to print Form W-2. You can view and edit W-2 records on Manage W-2s screen.

Select this option if you want to print Form W-2c. You can view and edit W-2c records on the Manage W-2Cs screen.

Select this option if you are printing W-2 or W-2c user data only on pre-printed forms. Use the (Print Menu) for this option.

Select this option if you are printing W-2 form with data on blank stock or plain paper. With this option, the W-2 will be printed to a PDF, rather than a printer. The W-2s will be saved as PDF files in the specified location. You must use the (Action Menu) for this option.

Enter the location where W-2s will be saved. If you run Print W-2 Forms with Data process, the application will save the Form W-2s as PDF files in the specified file location.

Select this option to print W-2s on 2-part laser forms.

Select this option to print W-2s on 4-part laser forms.

Select this option to print W-2s on self-mailer forms.

Select this option to ensure that the 2-part laser form is properly aligned before you print W-2s.

Select this option to ensure that the 4-part laser form is properly aligned before you print W-2s.

Select this option to ensure that the self-mailer form is properly aligned before you print W-2s.

Select this option to print W-2Cs, one copy per page.

Select this option to ensure that the form is properly aligned before you print W-2Cs.

Select this option if you want to print only one W-2 form per page. You can use this option to print employee copies on 8.5 x 11-inch plain paper.

Select this option if you want to print two W-2 forms per page. This is used for government reporting or employer copies where two employee records are printed per page. You can either print this on 2-Up blank stock from Deltek partner forms providers or on 8.5 x 11-inch plain paper.

• Substitute Copy A (SSA-Approved): Select this option if you want to print a black and white Copy A of Forms W-2. A PDF will be generated and you can use that file to print the W-2 Forms (Copy A). Two W-2 Forms (Copy A) will print per page. A separate PDF file for the W-3 will be automatically created and saved in the same location as the Form W-2 Copy A.
  Note: According to IRS Publication 1141 - General Rules and Specifications for Substitute Forms W-2 and W-3 , W-2 Forms (Copy A) must be printed on 8.5 x 11-inch single-sheet paper only. There must be two Forms W-2 (Copy A) printed on a page. There must be no horizontal perforations between the two Forms W-2 (Copy A) on each page. All forms and data must be printed in nonreflective black ink only.

  The SSA allows employers to print and submit W-2 and W-3 forms on 8.5 x 11-inch plain paper only if the forms are generated using an approved software. The 2022 Form W-2 Copy A produced by Costpoint has been approved by the SSA.

  Warning: Do not print Forms W-2 (Copy A) on double-sided paper.
• Copy 1: Select this option if you want to print two W-2 Forms (Copy 1) per page.
• Copy D: Select this option if you want to print two W-2 Forms (Copy D) per page.

Select this option to generate a PDF file of the employee filing instructions found at the back of Copies B, C, and 2 of the official IRS Form W-2. After you generate the PDF file, you can print the instructions on 8.5 x 11-inch plain paper and include it with the W-2 Forms Copy B, C, and 2 that will be mailed to the employee.

Enter the control number to print on the first W-2. This field defaults to 1 when you open the application.

Select this checkbox to display only the last four numbers of the Social Security Number (SSN) on the employees’ copies of the W-2/W-2c form. Example: XXX-XX-1234. This checkbox should not be selected when printing Form A for the government.

Select this checkbox to create a separate PDF file for each set of W-2s per employee. The file names will have a format of <Last name of employee>_<Employee ID>_< Payroll Year>W2_< Timestamp>.pdf

This field displays your selection in the Select drop-down list in the Selection Ranges group box. This is the report's primary sort.

Use the options in this drop-down list to determine the secondary order in which your W-2s print. Options are:

• Employee Name: Select this option to sort by employee name.
• Employee ID: Select this option to sort by employee ID.
• None: If there is no secondary sort, this option is automatically selected. This occurs if you select Employee Name, Employee ID, or Social Security Number in the Select drop-down list in the Selection Ranges group box.

• Zero-amount W-2s: It is possible, though not likely, that you may have some records in the Employee Earnings table with all zeroes for the amounts. If this happens, you can delete these W-2s, select the Void checkbox on the Manage W-2s screen, or simply ignore them. If you recreate W-2s, any edits made on the Manage W-2s screen are lost and must be reentered.
• Incorrect amounts on W-2s: If a W-2(s) has incorrect amounts, you can either manually edit the Edit W-2 table for the records in question or recreate W-2s.
• You may need to "fine-tune" laser printer definition codes for your particular printer. All printers vary somewhat, depending on the make and model.