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Contents of the Manage FAR Library Screen

Use the fields and options to configure the Manage FAR Library screen.

Table Window

Use this table window to view and/or enter FAR clauses and provisions. Click New to add a new line.

Field Description
Required Select this check box if the FAR clause/provision number should be included when loading required rows only on the Manage Contracts and Manage Subcontracts screens.
Included

Use this drop-down list to indicate whether the FAR clause/provision number and/or description should be printed on a purchase order or on a Costpoint Business Intelligence (BI) report. Valid options are:

  • None: This is selected by default. Keep it selected to exclude the FAR clause/provision details on purchase orders and Costpoint BI reports.
  • IBR (Included by Reference): Select this option to print the FAR clause/provision number and FAR title on purchase orders and Costpoint BI reports.
  • Full Text: Select this option to print the FAR clause/provision description, in addition to the number and title, on purchase orders and Costpoint BI reports.
Note: Printing of FAR clause/provision details on purchase orders will be included in a future enhancement in the Materials domain.
Risk Level

Select the level of risk associated with the FAR clause/provision number. Valid options are:

  • None
  • High
  • Medium
  • Low

The risk level is used for reporting only.

FAR Clause or Provision Number

Enter a FAR clause or provision number.

There are Costpoint-defined FAR clause and provision numbers that display automatically in this field. You cannot modify or delete these numbers.

For user-defined codes, once the code is assigned to a contract or subcontract, you will not be able to delete it on this screen.

Title Enter a title for new FAR clause or provision numbers. For existing numbers, you can modify the title of both user- and system-defined FAR clause or provision numbers.
Description Enter the full description of the FAR clause/provision number.
Clause or Provision Select Clause or Provision from the drop-down list. This is enabled and editable for both user- and system-defined FAR clause and provision numbers.
Editable Select this check box to allow editing of the title and description of the FAR clause/provision number on the FAR Clauses/Provisions subtask of the Manage Contracts and Manage Subcontracts screens.
Effective Date

Enter, or click to select, the effective date of the FAR clause/provision number.

Note: If the effective date of the clause changes, you can enter a new record for the same clause with a different effective date. The FAR clause/provision number and effective date combination must be unique. Null effective date is allowed, but only once for each FAR clause/provision number.
Added Date Enter, or click to select, the date that this row/record was added to Costpoint or the date the information was gathered.
Show in Lookup

This check box is selected by default for both system- and user-defined FAR clause/provision numbers. Keep it selected to display the FAR clause/provision number in the lookup of the FAR Number field on the FAR Clauses/Provisions subtask of the Manage Contracts and Manage Subcontracts screens. Only those numbers that are available in the lookup can be used for new records in Manage Contracts and Manage Subcontracts.

If you clear this check box for a FAR clause/provision number that was already used in an existing record in Manage Contracts or Manage Subcontracts, you will still be able to save that record as long as you do not replace the FAR clause/provision number for that record.

Source This field displays System (system-defined code) or User (user-defined code). You cannot modify this field.
Notes Enter additional notes associated with the FAR clause/provision number.
Subcontract Flow-down

Select the subcontract flow-down method for the FAR clause/provision number when you use the Autoload function on the FAR Clauses/Provisions subtask of the Manage Subcontracts screen. Your selection determines whether the FAR clause/provision number from the contract (specified in the Load Options group box of the FAR Clauses/Provisions subtask) will flow down to the subcontract record.

Valid options are:

  • None: This option is selected by default. If you keep it selected, the FAR clause/provision number from the contract will not flow down to the subcontract record.
  • Optional: If you select this option, the FAR clause/provision number will be loaded from the contract to the subcontract record. The Applicable to Subcontract check box is automatically selected for the FAR clause/provision number on the FAR Clauses/Provisions subtask of Manage Subcontracts, but you can clear it.
  • Required: If you select this option, the FAR clause/provision number will be loaded from the contract to the subcontract record. The Applicable to Subcontract check box is automatically selected for the FAR clause/provision number on the FAR Clauses/Provisions subtask of Manage Subcontracts, and you will not be able to clear it.
  • Not Required: If you select this option, the FAR clause/provision number will be loaded from the contract to the subcontract record. The Applicable to Subcontract check box is clear for the FAR clause/provision number on the FAR Clauses/Provisions subtask of Manage Subcontracts, but you can select it.

In summary:

Subcontract Flow-down option Flow down FAR clause/provision from contract to subcontract? Applicable to Subcontract check box default Can Applicable to Subcontract check box be edited?
None No
Optional Yes Selected Yes
Required Yes Selected No
Not Required Yes Clear Yes
Subcontract Notes Enter notes about the subcontract that is already or will be associated with the FAR clause/provision. You can also add general subcontract notes for the clause (for example, if a clause is related to invoicing, you could enter "If used, ensure that we always have timesheets as backup").
Mitigation Type

Select the mitigation type that applies to the FAR clause/provision number, which will be used for reporting purposes. Valid options are:

  • None
  • Price
  • Cost Impact
Mitigation Notes Enter notes associated with the mitigation for the FAR clause/provision number.

Subtask

Subtask Description
Import FAR/Supplemental Regulation Files Use this subtask to import FAR clauses/provisions from comma-separated file(s) into the Manage FAR Library screen.