Costpoint Online Help

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Org History Subtask

Use this subtask to either modify the owning organization or view information about any modifications to the owning organization.

To modify an owning organization, make the modification in the Owning Org field on the Basic Info tab. Costpoint automatically updates the New Owning Organization field in Org History. You can then complete the modification information on this subtask and save the record. These modifications update the ORG_HIST table.

If no records exist on this subtask, the New button is enabled. When you click it, the new row is automatically populated. Previous Owning Organization and New Owning Organization both default to the Owning Org from the Basic Info tab. If you are changing organizations, you still have to modify the Owning Org field. Once you edit Owning Org, the first row will be marked for deletion, and a new row with an updated New Owning Organization value will be created. Complete the other fields on the newly created row and save the record.

Note: If there are existing records on the subtask, the New button is not enabled, but you can still change the Owning Org on the Basic Info tab. No rows will be deleted from the subtask. All organization changes will be recorded and displayed on this subtask.

You need to run the Process Organizational Changes screen after you have modified the owning organization. Posting revenue after making a modification to the original owning organization can cause the revenue in the general ledger to be overstated. The utility makes the necessary modifications to the Accounts Receivable tables. 

You can delete a row only if it has both the Journal Entry Processed and the A/R History Processed flags set to N.

For more information about modifying the owning organization, see the "Modifying an Owning Organization on a Project" topic.

Table Window

Field Description
Previous Owning Organization

If you are changing organizations, the previous owning organization displays in this non-editable column.

New Owning Organization

If you are changing organizations, the new owning organization displays in this non-editable column.

Effective Fiscal Year

Select the open fiscal year to be the first effective year of this owning organization modification. This field is required.

Effective Period

Select the open fiscal period to be the first effective period of the owning organization modification. This field is required.

Effective Subperiod

Select the open subperiod to be the first effective subperiod of the owning organization modification. This field is required.

Retroactive

Select Y (Yes) if you want this organization modification to include all posted items up to and including the selected fiscal year, period, and subperiod. Select N (No) if you want this organization modification to include only those items posted after the selected fiscal year, period, and subperiod.

Journal Entry Processed

This non-editable field displays N (No) when the journal entry has not been created and Y (Yes) after the journal entry has been posted to the General Ledger. The Process Organizational Changes screen creates the journal entry.  Once you have posted the journal entry created by this process, the flag here is modified.

Journal Entry Number

After you have created the General Ledger journal entry, the number displays in this non-editable field. This journal entry number is created by the Process Organizational Changes screen.

A/R History Processed

This non-editable field displays N (No) when Costpoint Accounts Receivable has not been updated with this organization modification information. To change this column to Y (Yes), save the Basic Info tab and run the Process Organizational Changes screen. Select the Update A/R History option when you run the Process Organizational Changes screen.

Date

This field displays the date the owning organization was modified on the main screen. This field is non-editable and is for audit purposes.

Modified By

This field displays the name of the user who modified the owning organization. This field is non-editable and is for audit purposes.