Use this screen to initialize the year-to-date earnings, labor costs, workers' compensation amount, deductions, and contributions for each employee whenever Costpoint is not initialized as of the beginning of the calendar year.

It also displays and allows access to the Employee Earnings table, which is updated when you post the Payroll Journal. Your initialization records, and then each paycheck (once you start posting the Payroll Journal), are kept in this table and are used for printing quarterly reports and W-2s. The Employee Earnings table is always kept on a calendar-year basis by check payment date, regardless of the company/taxable entity fiscal year, so that it can be used to generate the quarterly and year-end payroll tax reports.

When initializing earnings after the end of the first quarter, you can enter one year-to-date record as of the end of the previous quarter, and one record for the quarter-to-date wages. Using this method, you can produce quarterly payroll reports for the first quarter in which you are using the system.

You can also use this screen to enter additional compensation amounts to be added to W-2s at the end of the calendar year. You can also use this table for a quick lookup to check payroll payment information online. Because this information is sensitive and must not be modified without an appropriate audit trail, you should restrict rights in this table to "Read-only."

It is important to remember that any modifications to this table may require a general journal entry, because data entered directly onto this screen does not automatically update the General Ledger in any way. Also, if you are using union functionality, do not enter information manually into this application; you must compute payroll and then post to the General Ledger.

Generally, use this table only when initializing Costpoint. Before it can be used, each employee for whom you want to enter data must be set up on the Manage Employee Information, Manage Employee Salary Information, Manage Employee Taxes, Manage Employee Deductions, and Manage Employee Contributions screens. Do not use this table to correct or modify salary amounts paid or amounts withheld from an employee's pay. Make these adjustments on the Manage Payroll Records screen so an audit file can be kept.

You can compute and report multi-state withholding taxes, based on the tax regulations specific to each state.

This screen has the following tabs:

• Payroll Edit: Use this tab to view Employee Payroll table information.
• Employee AccrualUse this tab to view the employer's liability for federal unemployment taxes and FICA taxes.
• Paystub Information: Use this tab to view information that was included on the paystub or which was in effect when it was printed.
• Employee Tax Setup: Use this tab to view the payroll-related tax information of the selected employee.