Enter the ID for each employee whose earnings you want to initialize, or click to select the ID. You can enter more than one initialization record for each employee, each with a separate date, so that you can separate earnings for previous quarters and for the current quarter.

For example, if you initialize Costpoint on June 1 and you want to take advantage of Costpoint's reports under Tax Reporting for the second quarter, you must enter two records for each employee: one record with a date of March 31 to cover all earnings in the first quarter, and one record with a date of June 30 to cover all earnings to date in the second calendar quarter.

To edit or view a record for an employee, click and select the employee's record. The employee's name displays to the right of this field after the employee ID is entered.

If the employee belongs to a union, and the Union Employee check box is selected on the Manage Employee Information screen, you cannot save any changes made to the record in this screen. You must use the Compute Payroll screen or Manage Payroll Records screen instead.

Enter the identification code of the taxable entity that you want on this record, or click to select a taxable entity ID. Establish taxable entity IDs on the Configure Company Information screen. This is a required field.

The only valid entry when inserting a record into this table is Z. This signifies that a manual entry was made and the General Ledger was not affected. This is a required field.

When selecting records from , this non-editable field displays the type of record that has been processed. The valid types are:

• R: This represents regular paychecks. These types of paychecks can be generated only from a timesheet. Timesheet types of Regular and Correcting are combined to create Regular paychecks.
• B: This represents bonus paychecks. These types of paychecks can only be generated from a timesheet. The timesheet type is Bonus.
• V: The V paycheck type represents the negative values of the voided check generated by the Void/Replace Posted Paychecks screen.
• W: The W paycheck type represents the positive values of the replacement check generated by the Void/Replace Posted Paychecks screen. 
• X: This indicates that a paycheck was generated without first entering a timesheet, or that a correcting entry was made for an existing record.
• Y: This indicates that a paycheck was generated without first entering a timesheet, or that a correcting entry was made for an existing record. There are no differences between X and Y records. There are two available record types so that two entries per person per Payroll Journal posting can be made.

On August 8, 2020, a memorandum to the Coronavirus Aid, Relief, and Economic Security (CARES) Act was signed, which mandated the deferment of the employee portion of Social Security taxes for the period of September 1, 2020 to December 31, 2020. At the end of August 2020, the U.S. Treasury announced that the deferred tax withholding would have to be paid between January 1, 2021 and April 30, 2021.

This check box will only be visible if the Record Type is X or Y and the Pay Period End Date is in 2020 or 2021.

The pay cycle that is assigned to the employee at the time of entry for this record is displayed.

The pay cycle end date for this record is displayed in mode; otherwise, the current open period is displayed.

Enter, or click to select, the fiscal year for which this entry applies if you are inserting a Z record for an employee. This selection does not affect the General Ledger. When you select records from , this field becomes non-editable and displays the fiscal year for which this record was posted.

Enter, or click to select, the accounting period for which this entry applies if you are inserting a Z record for an employee. This selection does not affect the General Ledger. When you select records from , this field becomes non-editable and displays the period for which this record was posted.

In this numeric field, enter the posting sequence number to which this entry applies if you are inserting a Z record for an employee. Entering this information does not affect the General Ledger. When you select records from , this field becomes non-editable and displays the posting sequence for which this record was posted. This is a required field.