Costpoint Online Help

Using the Help Search

Invoice Details Tab

Use the this tab to enter the customer, purchase order number, invoice number, terms, due date, and invoice date.

You can also select the status of the invoice in this tab.

Contents

Field	Description
Customer	Enter, or click to select, the customer being invoiced. The customer description displays in the untitled field to the right.
Sales Abbrev	Enter, or click to select, a valid sales abbreviation. For more information on Sales Abbreviations, see the "Units" topic.
Post Seq No	This non-editable field displays the posting sequence number assigned to this bill.
Terms	Enter, or click to select, the terms of the invoice. The terms displayed in are initialized on the Manage Customer Terms screen. The terms that you select determine the due date of the invoice.
Purchase Order No	Enter the purchase order related to this invoice. This should be the purchase order from the customer being invoiced. This is an optional field.
Billing Currency	The currency used for this bill displays in this field. To modify this billing currency, use the Exchange Rates subtask.
Inv Date	Enter the invoice date. The system date defaults into this field.
Due Date	Enter the due date for this invoice. Receivables are aged based on due date. The due date defaults in based on the terms selected.
Status	Select the status of the invoice. A status of Selected indicates that this invoice is selected for posting when invoices are posted. Unselected invoices are not posted.

Default Tax Information

Use this group box to set up tax defaults to be used on the bill. If you set up a tax code on the Manage Customers screen, it defaults into this field.

Field	Description
Tax Code	Enter the sales tax code you want to default in on invoice lines in the table window. If you enter a code in the field, a value of Y (Yes) defaults into the Taxable field. This sales tax code defaults into the Tax Code column in the table window. The rate in the sales tax table for this code defaults into the Tax Rate column. The Tax Amount is calculated based on the Tax Rate multiplied by the total unit amount less discounts.
Tax Exempt ID	If applicable, enter the tax exempt ID for this sales tax code.
Notes	Use the text box to enter notes about the customer or the invoice.
Document Location	Use this field to attach a file to your project product bill. You can use this feature to attach a copy of this bill, the section of the contract that defines the billing requirements, documentation for the bill such as timesheets or vouchers, or other information regarding contract funding. You must attach documents before you post the bills. Enter the location of the file that you want to attach to your bill. You can also click the Browse for file button to the right of this field to open a dialog and navigate your network to locate the file that you want to attach to your bill. Use the Open file button to view the attached file. The system displays an error message if no document location is entered. Note: You can save a copy of this bill in the document location. After making your final edits, set the Status to Selected and use the Print Project Product Bills screen to print the bill to a file in the document location.

Invoice Totals

These fields display running invoice totals for various fields for all invoice lines.

Field	Description
Line Item Subtotal	This field displays a running invoice total of item costs for all invoice lines.
Discount Amount	This field displays a running invoice total of discount amounts for all invoice lines.
Tax Amount	This field displays a running invoice total of sales or value added tax amounts for all invoice lines.
Other Charges	This field displays a running invoice total of the other charges for all invoice lines.
Invoice Amount Due	This field displays the total amount of the invoice net of discounts, sales tax, and shipping charges. This amount is posted as the billed receivable and invoice amount.

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Invoice Details Tab

Use the this tab to enter the customer, purchase order number, invoice number, terms, due date, and invoice date.

You can also select the status of the invoice in this tab.

Contents

Field	Description
Customer	Enter, or click to select, the customer being invoiced. The customer description displays in the untitled field to the right.
Sales Abbrev	Enter, or click to select, a valid sales abbreviation. For more information on Sales Abbreviations, see the "Units" topic.
Post Seq No	This non-editable field displays the posting sequence number assigned to this bill.
Terms	Enter, or click to select, the terms of the invoice. The terms displayed in are initialized on the Manage Customer Terms screen. The terms that you select determine the due date of the invoice.
Purchase Order No	Enter the purchase order related to this invoice. This should be the purchase order from the customer being invoiced. This is an optional field.
Billing Currency	The currency used for this bill displays in this field. To modify this billing currency, use the Exchange Rates subtask.
Inv Date	Enter the invoice date. The system date defaults into this field.
Due Date	Enter the due date for this invoice. Receivables are aged based on due date. The due date defaults in based on the terms selected.
Status	Select the status of the invoice. A status of Selected indicates that this invoice is selected for posting when invoices are posted. Unselected invoices are not posted.

Default Tax Information

Use this group box to set up tax defaults to be used on the bill. If you set up a tax code on the Manage Customers screen, it defaults into this field.

Field	Description
Tax Code	Enter the sales tax code you want to default in on invoice lines in the table window. If you enter a code in the field, a value of Y (Yes) defaults into the Taxable field. This sales tax code defaults into the Tax Code column in the table window. The rate in the sales tax table for this code defaults into the Tax Rate column. The Tax Amount is calculated based on the Tax Rate multiplied by the total unit amount less discounts.
Tax Exempt ID	If applicable, enter the tax exempt ID for this sales tax code.
Notes	Use the text box to enter notes about the customer or the invoice.
Document Location	Use this field to attach a file to your project product bill. You can use this feature to attach a copy of this bill, the section of the contract that defines the billing requirements, documentation for the bill such as timesheets or vouchers, or other information regarding contract funding. You must attach documents before you post the bills. Enter the location of the file that you want to attach to your bill. You can also click the Browse for file button to the right of this field to open a dialog and navigate your network to locate the file that you want to attach to your bill. Use the Open file button to view the attached file. The system displays an error message if no document location is entered. Note: You can save a copy of this bill in the document location. After making your final edits, set the Status to Selected and use the Print Project Product Bills screen to print the bill to a file in the document location.

Invoice Totals

These fields display running invoice totals for various fields for all invoice lines.

Field	Description
Line Item Subtotal	This field displays a running invoice total of item costs for all invoice lines.
Discount Amount	This field displays a running invoice total of discount amounts for all invoice lines.
Tax Amount	This field displays a running invoice total of sales or value added tax amounts for all invoice lines.
Other Charges	This field displays a running invoice total of the other charges for all invoice lines.
Invoice Amount Due	This field displays the total amount of the invoice net of discounts, sales tax, and shipping charges. This amount is posted as the billed receivable and invoice amount.