Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

This field always displays One.

In the field to the right, enter the taxable entity ID for which you wish to report, or click to select the taxable entity ID.

This field always displays One.

In the field to the right, enter the two-character state ID to be reported, or click to select the state ID.

This field always displays One.

In the field to the right, enter the four-digit payroll year for which you are reporting.

Enter the name of the file to be processed. Every time you create the state W-2 file, a new file is written.

Select this check box to overwrite an existing file, if it has the same file name.

Enter the location of the file you are creating. There are two ways to do this:

• In the File Location field, enter, or click to select, the alternate file location where you want to store the export file. Alternate file locations are set up on the Manage Alternate File Locations screen.
• Leave the File Location field blank. When you execute this application, the export file is saved to the Costpoint database. Use the Export Files application to retrieve it and save it to a location on the network.

The only sort available at this time is Employee Name.

If you used another employer identification number (EIN) this payroll year, enter the former federal EIN reported this payroll year. (This normally applies only if your company merged with or was bought out by another company.)

Enter the User ID assigned to the employee who is authorized to submit this file.

If this file is being resubmitted, enter the Wage File Identifier (WFID) from the notice sent to you by the Social Security Administration.

If applicable, select from this drop-down list the Box 14 line number used to specify the Combined NJ Unemployment Insurance, Workforce Development Program and Health Care Subsidy Withheld.

Enter the manufacturer of your computer, for example, IBM, Sperry, Compaq. This information is used for statistical purposes.

Select this check box if the business terminated during this tax year.

From the drop-down list, select W-2 reporting option for Pennsylvania. Valid options are:

• Philadelphia: Select this option to include data required by the Philadelphia in the W-2 file.
• Not Applicable: Select this option if Philadelphia data is not required in the W-2 file.

This field is enabled only for Pennsylvania.

Enter, or click to select, the date on which the file is being submitted. This field is required for Missouri users.

Enter the amount of withholding taxes paid this calendar year. This field is enabled only for Idaho, Maryland, and Missouri. For Maryland users, this field is required and is the total withholding taxes paid (the amount from the MW508 form, line 31).

If applicable, enter the amount of Idaho split monthly filer (cycle B) 1/1-1/15 payments. This field is enabled only for Idaho users.

Enter the credit amount from line 3A of the MW508A form, if applicable. This is for Maryland users.

If applicable, enter the amount of penalty on the balance of withholding taxes due. This field is enabled only for Idaho users.

Enter the Federal ID number of the payer specified on the Third Party Payer Name field. This field is enabled only for Missouri users.

Enter the name of the third party payer if amount is specified on Third Party Payer Amount. This field is enabled only for Missouri users.

If applicable, enter the penalty for late filing. This field is enabled only for Idaho users.

If applicable, enter the interest due on the balance of withholding taxes due. This field is enabled only for Idaho users.

Maryland users must use this drop-down list to select the overhandling payment method. Valid options are:

• Apply as Credit
• Refund

Enter the North American Industry Classification code that classifies your business. This field is enabled only for Maryland users.

Enter the Business eFile Number (BEN) assigned by Iowa Department of Revenue. This field is required for Iowa W-2 electronic filing.

Enter the withholding amount remitted to the state by third party payer. This field is enabled only for Missouri users.

Select this check box if the filing is complete.

Click to print the report and create the W2RPTST.YY file, where ST represents the two-character state abbreviation code, and YY represents the payroll year for which you are reporting. For example: If you are creating a file for the state of Virginia (VA) for payroll year 2016, the file name would be W2RPTVA.16. You would then rename this file to the file name required by the state, such as W2REPORT.