Select this checkbox to include Add transactions.

Select this checkbox to include Delete transactions.

Select this checkbox to include Update transactions.

Enter, or click to select, the ID of the employee for this payroll record. Upon entering the ID, the employee's taxable entity, pay cycle and name will default. Also, the employee's current federal tax setup from the Manage Employee Taxes screen will default into the Employee Tax Setup tab. The employee must have a Manage Employee Taxes record and the employee's pay cycle must have an open pay period before a payroll record can be entered for that person.

To view an existing record, click and select the employee's record.

Enter, or click to select, the user ID (Costpoint login ID) for the user who is responsible for the modifications you wish to include in the record selection process. This is an optional field; if this field is left blank, Costpoint includes records regardless of who made the modifications.

Enter, or click to select, the date of the transaction modifications to include in the displayed output. This is an optional field; if this field is left blank, Costpoint includes records regardless of when the modifications were made. The system format for date is MM/DD/YYYY.

This non-editable field displays the type of modification for the specific transaction displayed. The types are:

• A: Add transaction
• D: Delete transaction
• U: Update transaction

This field displays the application where the update to the audit record originated.

This non-editable field displays the date on which the modification took place for this transaction.

This non-editable field displays the check type for the employee referenced in this transaction. The types are:

• R: Regular Paycheck
• B: Bonus Paycheck
• X/Y: Paycheck without Timesheet
• Z: A check entered manually on the Manage Employee Earnings History screen

This non-editable field displays the date on which the paycheck was issued for the check referenced in this transaction.

This non-editable field displays the disbursement code, C (Check) or D (Direct deposit advice) for the employee referenced in this transaction.

This field displays the Tax Service Group ID to which the employee is assigned as of the check date. This field is used to group the employee for tax reporting purposes.

This field displays reference number that is used to identify this record. This is an optional field. If applicable, enter the number of the employee earnings check that is associated with this record.

This field displays the reference date that is used to identify this record. This is an optional field. If applicable, enter the date of the employee earnings check that is associated with this record.

This non-editable checkbox is selected if the Type field is V and the Void/Replace Posted Paychecks application is run for this check.

This field displays the total of all earnings amounts that are linked to pay types which are exempt from FUTA Taxable Wages. The taxability of pay types is determined on the Manage Pay Type Taxability screen. The pay types processed are detailed on the Pay Types subtask.

This field displays the total of all deduction amounts that are exempt from FUTA Taxable Wages. The taxability of deductions is determined on the Manage Deductions screen. The deductions processed are detailed on the Deductions subtask.

This field displays wages that are subject to FUTA. This is not necessarily the FUTA taxable wages since the U.S. federal government imposes a limit on the amount of wages which can be FUTA taxable. This field is calculated by subtracting the FUTA Exempt Pay Types amount and the FUTA Exempt Deductions amount from the Gross Amount.

This non-editable field displays the amount of FUTA taxable wages for the employee referenced in this transaction.

This field displays the FUTA Employer Rate on the Manage Federal Taxes screen of the payroll year that equals the payroll year on the check date.

This non-editable field displays the amount of FUTA accrued expense for the employee referenced in this transaction.

This non-editable field displays the two-character code for the SUTA state assigned to the employee referenced in this transaction.

This field displays the total of all earnings amounts that are linked to pay types which are exempt from SUTA Taxable Wages. The taxability of pay types is determined on the Manage Pay Type Taxability screen. The pay types processed are detailed on the Pay Types subtask.

This field displays the total of all deduction amounts that are exempt from SUTA taxable wages. The taxability of deductions is determined on the Manage Deductions screen. The deductions processed are detailed on the Deductions subtask of this screen.

This non-editable field displays the amount of SUTA taxable wages for the employee referenced in this transaction.

This field displays the SUTA rate.

This non-editable field displays the amount of SUTA accrued expense for the employee referenced in this transaction.

Reimbursements

This field displays the employee's federal filing status, such as S (Single) or M (Married).

This field displays the number of federal tax exemptions claimed on Form W-4 by the employee.

This field displays the employee’s federal withholding override amount (in lieu of the Costpoint-calculated amount withheld).

This field displays the employee’s federal withholding override percentage (not the percentage from the Federal Tax tables).

This field displays any additional federal tax amount the employee elected to withhold, above the Costpoint-calculated amount.

This field displays if the employee is subject to Social Security Payroll Tax.

This field displays if the employee is subject to Medicare Payroll Tax

This field displays if the employee is exempt from federal unemployment tax.

This field displays if the employee has unemployment insurance coverage for the specified SUTA State.

This field displays the version of Form W-4 used by the employee, 2019 or 2020 or greater.

If 2019 is selected, it means the most recent W-4 form submitted by the employee is 2019 or its earlier versions. If 2020 or greater is selected, it means the employee has submitted the 2020 W-4 form or its succeeding versions.

This field displays the Social Security Number assigned to the employee when the check/advice was printed. Changing the employee's Social Security Number after the paycheck/advice has been printed will not update this value. The field is only populated when the paycheck/advice is printed. Upon posting payroll, this value will be stored in the Manage Employee Earnings History table.

• Hourly
• Salaried Fixed Hours
• Salaried Fluctuating Hours

This field displays the rate type (Hourly/Salaried) assigned to the employee when the check/advice was printed. Changing the employee's rate type after the paycheck/advice has been printed will not update this value. The field is only populated when the paycheck/advice is printed. Upon posting payroll, this value will be stored in the Manage Employee Earnings History table.

This field displays the FLSA Classification (Exempt/Non-Exempt) assigned to the employee when the check/advice was printed. Changing the employee's FLSA Classification after the paycheck/advice has been printed will not update this value. The field is only populated when the paycheck/advice is printed. Upon posting payroll, this value will be stored in the Manage Employee Earnings History table.

This field displays the pay frequency (weekly/bi-weekly/semi-monthly/monthly) assigned to the employee's pay cycle.

If the employee's FLSA Classification is Exempt, this field displays the salary amount assigned to the employee when the check/advice was printed. Changing the employee's salary amount after the paycheck/advice has been printed will not update this value. The field is only populated when the paycheck/advice is printed. Upon posting payroll, this value will be stored in the Manage Employee Earnings History table.

This field displays the net of gross less the federal exempt pay types and federal Exempt Deductions.