Contents of the Create EFTPS Payroll Tax Deposit File Screen
Use the fields and options to configure the Create EFTPS Payroll Tax Deposit File screen.
Identification
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.
Field | Description |
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Parameter ID |
Enter, or click
When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults. |
Description |
Enter, or click
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Selection Ranges
Use this group box to define the parameters for creating the EFTPS Payroll Tax Deposit File.
Taxable Entity
Use these fields to enter taxable entity information.
Field | Description |
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Option |
This field displays One as the range option. |
Start |
Enter, or click
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Effective Deposit Date
Enter deposit date information.
Field | Description |
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Option |
This field displays One as the range option. |
Start |
Enter, or click
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Pay Cycle
Enter pay cycle information.
Field | Description |
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Option |
This field displays One as the range option. |
Start |
Enter, or click
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Direct Deposit Setup
Enter direct deposit information.
Field | Description |
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Option |
This field displays One as the range option. |
Start |
Enter, or click
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Tax Period
Enter tax period information.
Field | Description |
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Option |
This field displays One as the range option. |
Start |
Use the drop-down list to select the tax period for which you are making this tax deposit. |
Check Date
Use the fields in this group box to enter the range of checks to be included in this tax deposit. The check dates must be within the period selected in the Tax Period field and can include checks in the Payroll Edit table and/or Employee Earnings table, depending upon your reporting source selection.
Field | Description |
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Option |
This field displays Range as the range option. |
Start |
Enter, or click
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End |
Enter, or click
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Options
Field | Description |
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Transaction Type |
From the drop-down list, select the transaction type. Valid options are:
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Financial Agent Bank |
Use this drop-down list to select the bank to which your financial institution is electronically paying the tax deposit. The bank you select depends on your location in the United States. Options include:
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File Location |
Enter the location of the file you are creating. There are two ways to do this:
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File Name |
Enter, or click
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Overwrite File |
Select this check box to overwrite an existing file with the same file name. |
Reporting Source
Use this group box to select the source of the paychecks you want to include in the tax deposit. You must select one or both of the check boxes.
Field | Description |
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Payroll Table |
Select this check box if you have payroll records that have not been posted to the General Ledger and you want to include these paychecks in the tax deposit. |
Earnings Table |
Select this check box if you have payroll records that have been posted to the General Ledger that you want to include in the tax deposit. |
Reporting Information
This group box contains the tax deposit information that is used to print the report and create the tax deposit file. You can populate the fields in this group box by clicking the Calculate button. If your tax deposit amounts differ from the calculated amounts, you can override them. If you enter any override amounts in the fields, **** prints in the Override column of the report.
Field | Description |
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Social Security Withheld |
Click the Calculate button to populate this field with the total social security tax withheld from employee paychecks. To report an override amount, enter the amount in this field. |
Social Security Accrued |
Click the Calculate button to populate this field with the total social security tax accrued by the employer. To report an override amount, enter the amount in this field. |
Federal Tax Withheld |
Click the Calculate button to populate this field with the total federal income tax withheld from employee paychecks. To report an override amount, enter the amount in this field. |
Medicare Withheld |
Click the Calculate button to populate this field with the total Medicare tax withheld from employee paychecks. To report an override amount, enter the amount in this field. |
Medicare Accrued |
Click the Calculate button to populate this field with the total Medicare tax accrued by the employer. To report an override amount, enter the amount in this field. |
Leading Value for Tax ID |
From the drop-down list, select the one-digit numeric value that precedes the tax ID in the Company Identification field of the EFTPS file's Batch Header Record (column 41) and Company/Batch Control Record (column 45). Valid options are:
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Calculate |
Click this button to populate the fields in the Reporting Information group box. |
Click
Note: When you modify any of the print options or selection criteria after printing the report, you cannot create the Payroll Tax Deposit File. You must print the tax deposit report again before creating the Payroll Tax Deposit File.
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Print and/or Create the EFTPS Tax Deposit File |
Click the arrow to the right of
Note: When you modify any of the print options or selection criteria after printing the report, you must print the Tax Deposit report again before creating the Quarterly Tax Deposit File. If you click
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