Enter a code to uniquely identify the pay cycle. Costpoint supports weekly, bi-weekly, semi-monthly, and monthly pay frequencies. Each of these four types can also be subdivided into multiple pay cycles. For example, you can have several payrolls that are processed separately for employees who are paid weekly. This scenario could be set up as WK1, WK2, WK3, and so on, all being assigned to a weekly pay frequency. In the same system you could have BWK1, BWK2, and so on, assigned to bi-weekly pay frequencies. You can establish an unlimited number of pay cycles.

You must assign each active employee to one of these pay cycles in the Manage Employee Taxes screen.

Enter a descriptive name for the pay cycle.

Use this drop-down list to specify the frequency type of the pay cycle. This is used to determine the type of withholding calculations that are used. Valid types are: 

• Semi-Monthly: Pay cycle period ending on the 15th and the end of the month
• Weekly: One week in pay cycle period (7 days)
• Bi-Weekly: Two weeks in the pay cycle period (14 days)
• Monthly: Pay cycle ending at the end of the month

• Open Pay Period Start Date: This field displays the start date of the pay cycle's open pay period. If you manually change the open pay period in the Pay Periods table, this value will be updated. If there is no open pay period, this field will be blank.
• Open Pay Period End Date: This field displays the end date of the pay cycle's open pay period. If you manually change the open pay period in the Pay Periods table, this value will be updated. If there is no open pay period, this field will be blank.

Select this checkbox to enable the Multi-State Taxes subtask of the Manage Employee Taxes screen. The multi-state functionality allows you to properly calculate withholding taxes for employees who work in multiple states during a single pay period.

Enter, or click to select, the local ID that has been set up on the Manage Union Profile Setup screen to be used for this pay period. This field is used to establish the pay period for union/prevailing wage employees if you are using the Union functionality.

Use this drop-down box to specify how FSA/HSA premiums will be calculated for employees in this pay cycle. Costpoint's Update Employee Package Deductions application will use this setting to ensure the FSA/HSA deductions will be calculated correctly based on the selected date and the amount previously deducted for that year:

Enter, or click to select, the end date of the first pay period in the series of periods you want to add. The dates in each period will be used to select timesheets when payroll is computed. Only timesheets dated within the pay period will be selected for processing. If entries already exist in the table, this date must be the end date of the period following the last period in the table.

This value is required if you use the Add Pay Periods button to generate new pay periods.

If you would like to default the check dates when you click the Add Pay Periods button and new pay periods are added, enter the number of days after the pay period end dates on which the check dates will fall. For example, if your check dates are normally five days following the end of the pay period, enter 5 in this field. If the pay period end date is Sunday, 5/1/2022 and you specify that the check date is 5 days following the pay period end date, the check date would be Friday, 5/6/2022. You may also opt to override the calculated check date if it falls on a weekend day, so that the check date is set to the preceding Friday.

After adding pay periods, you may edit the check dates in the Pay Periods table.

If you leave this blank, no check date will default

If you are defaulting the check date when adding new pay periods, select this checkbox if you want to exclude weekends (Saturday and Sunday) when determining the check date.

If you select this checkbox and the calculated check date falls on a weekend (Saturday or Sunday), the check date will be set to the Friday preceding the weekend. For example, if the pay period end date is Tuesday, 3/15/2022 and you specify that the check date is 4 days following the pay period end date, the calculated check date would be Saturday, 3/19/2022. If you select this checkbox, the calculated check date would instead be set to Friday 3/18/2022 since it is the Friday that precedes the weekend on which the calculated check date fell.

You may still edit the check dates in the Pay Periods table if you select this checkbox.

Click this button to add pay periods based on the Payroll Year, Number of Pay Periods, and First End Date values that you entered. If you entered a value in the Regular Hours field, that value will default for each new row added. Also, if you specify that a check date should default based on a specific number of days following each pay period end date, the Check Date field will also be populated.

This editable field displays the start date that is calculated automatically from the previous row's End Date and the selected pay frequency. You can insert rows, but dates must not overlap (that is, the current row's Start Date cannot be earlier than the previous row's End Date). You cannot save a record with dates overlapping. The Costpoint format for a date field is MM/DD/YYYY.

This editable field displays the end date that is calculated automatically from the selected row's Start Date and the selected pay frequency. You can enter a date representing the last timesheet date of the pay period (which may or may not be the paycheck date) in this field, but the dates in this table must not overlap (that is, the current row's End Date cannot be later than the next row's Start Date). The Costpoint format for a date field is MM/DD/YYYY.

Enter, or click to select, the check date that applies to the pay period. This is the date of the checks used to pay employees for work performed during the pay period. This date defaults onto the Print Paychecks screen and Print Payment Advices screen based on the pay cycle and open pay period.

Select this checkbox to indicate that the pay period is open. The open pay period will be processed when the Compute Payroll process is run for the pay cycle. Only one pay period can be open for a given pay cycle at a time. If you select this checkbox for a pay period, the application will automatically clear the checkbox for all other pay periods.

Enter the payroll year for which this period is effective.

This column reflects the number of regular (non-overtime) hours in each specific pay period. You can edit this column to the specific number of regular (non-overtime) hours in each pay period. This is a required field.

This non-editable checkbox indicates whether or not the pay period was processed through Costpoint's Update Employee Package Deductions application in the Payroll module. This checkbox will only be selected if that application is run for all employees in the Pay Cycle and not just for a portion of the employees.