Costpoint Online Help

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Cash Basis Subtask FAQs

This section contains FAQs about the Cash Basis subtask.

What if I cannot find the information that I am looking for in this subtask?

If no information for check number, check date, or check amount applied exists for your transaction, either the transactions has not been paid or the Update Cash Basis Information process was not executed. The Update Cash Basis Information process uses the VEND_CHK_VCHR table to determine whether the transaction has been paid. If a check number and check amount are not found (indicating that this transaction was not paid), Costpoint does not populate this subtask.

How does the data in this subtask affect the billing process?

The total in the Check Amount Applied field is inserted in to the Cash Basis Amount field on the Billing Detail tab. The Calculate Standard Bills process uses the amount in the Cash Basis Amount field in the calculation of the billings. This only occurs for projects that are set up as cash basis projects on the Manage Project Billing Information screen. A project is considered a cash basis project if the Bill Cost Incurred on a Cash Basis check box is selected on the Setup Information tab of the Manage Project Billing Information screen.

When should I bill my project on a cash basis?

A project is billed on a cash basis when you are billing using Government Form 1443 and are classified as a large business or anytime you are required to pay for goods and services before billing your customers. If the cash basis method is selected, only Accounts Payable transactions that are paid for are included on the invoice. Transactions from other modules are not considered for cash basis purposes.