Enter, or click to select, the employee who was analyzed for full-time status. The employee must exist in the Manage Employee Information table in order to be entered here.

This is the taxable entity to which the employee is assigned at the time the record was entered.

Enter, or click to select, the start date of the employee’s measurement period. The employee’s hours worked during the measurement period are used to determine whether or not the employee worked full-time hours during that time and is therefore eligible for benefits during the coverage period.

Enter, or click to select, the end date of the employee’s measurement period. The employee’s hours worked during the measurement period are used to determine whether or not the employee worked full-time hours during that time and is therefore eligible for benefits during the coverage period.

Select this check box to indicate that the employee’s monthly average hours worked during the Maintenance Period make the employee eligible for full-time equivalent status during the specified coverage period. If an employee’s average monthly hours worked during the maintenance Period are greater than or equal to the Monthly Full-Time Hours specified on the Manage Benefit Year by Taxable Entity screen, then the employee is considered as Full-Time Equivalent during the coverage period.

If this check box is not selected, it indicates that the employee’s hours were analyzed and it was found that his hours were not greater than or equal to the Monthly Full-Time Hours specified in the Manage Benefit Year screen, so the employee is not considered Full-Time equivalent during the coverage period.

From the drop-down list, select an option to indicate whether or not the employee is eligible for coverage. This field is only available if the Full-Time Equivalent check box is checked. Valid options are:

• Not Applicable: This option will be displayed if the Full-Time Equivalent check box is not selected.  It indicates that there is no benefit package being offered to the employee because the hours she worked during the Maintenance Period did not qualify her for full-time status during the coverage period.
• Approval Pending: This indicates that no decision has been made regarding the benefit package offer.  The employee cannot elect the benefit options.
• Approved: This indicates that the benefit offerings listed in the Benefit Option Detail subtask have been approved.  If you are using Deltek Employee Self Service (ESS), the Store Employee Benefit Options Offered application will not only generate Benefit Offering records that will be used for Affordable Care Act reporting and a Life Event record to indicate the employee’s eligibility for benefits, but will also generate Life Event Enrollment Option records based on the approved Benefit Package. If you are not using Deltek ESS, the Store Employee Benefit Options Offered application will generate Benefit Offering records that will be used for Affordable Care Act reporting and a Life Event record to indicate the employee’s eligibility for benefits.
• Rejected: Select this option to indicate that, though the employee was deemed to be eligible for full-time benefits, the benefit offer was rejected for the employee.

From the drop-down list, specify the type of analysis performed. If this employee was employed for the past stability (coverage) period, then the employee is considered an Ongoing employee. If the employee is new and was not employed during the last stability (coverage) period, then this employee is considered an Initial employee.

Enter the Benefit Year to be used for retrieving measurement, administrative, enrollment, and coverage period dates and methods. The Benefit Year and employee’s Taxable Entity must exist in the Full-Time Equivalent Measurement Rules subtask on the Manage Benefit Years by Taxable Entity screen.

Enter the number of hours worked by the employee during the measurement period.

Enter the average number of hours worked per month by the employee during the measurement period. If the number of hours is greater than or equal to the full-time threshold specified by the federal government, then the employee is considered a full-time employee during the coverage period.

After each measurement period, employers are allowed up to 3 months to analyze hours worked in order to determine which employees are eligible to be considered as full-time during the upcoming coverage period. Enter, or click to select, the first day of the administrative period in this field.

After each measurement period, employers are allowed up to 3 months to analyze hours worked in order to determine which employees are eligible to be considered as full-time during the upcoming coverage period. Enter, or click to select, the last day of the administrative period in this field.

From the drop-down list, select the method to be used for benefits enrollment for employees that are deemed to be full-time equivalents. Valid options are:

• Open Enrollment: Use this option if you plan on processing full-time equivalent employees’ benefits enrollment at the same time you process enrollment for full-time employees (your normal open enrollment period). If you select this options, the enrollment dates and coverage dates must be the same as the dates on the main screen.

  If you are a Deltek Employee Self Service client, any employees identified as full-time equivalent employees will be included in the ESS open enrollment process.

• Life Event: If your coverage and enrollment dates are not the same as the dates used for full-time employees, then select this option. Upon identifying full-time equivalent employees, an Employee Life Event record will be generated.

  If you are a Deltek Employee Self Service client and you do not plan on having full-time equivalent benefits enrollment dates coincide with full-time benefits enrollment, then you must specify a Life Event which will trigger the Life Event Enrollment process. If the Analyze Full-Time Equivalent Eligibility screen identifies an employee as a full-time equivalent employee, an Employee Life Event record will be generated for that employee so he/she can enroll in benefits via the ESS Life Events enrollment process.

Enter, or click to select, the start date of the enrollment period. The date must be prior to the coverage date ranges set up for the Benefit Plan/Coverage option combination on the Manage Benefit Plans screen.

Enter, or click to select, the end date of the coverage offering. The date must be prior to the coverage date ranges set up for the Benefit Plan/Coverage option combination in the Manage Benefit Plans screen.

Enter, or click to select, the start date of the coverage offering. The date must be within the date ranges set up for the Benefit Plan/Coverage option combination in the Manage Benefit Plans screen.

Enter, or click to select, the end date of the coverage offering. The date must be within the date ranges set up for the Benefit Plan/Coverage option combination in the Manage Benefit Plans screen.

Enter, or click to select, the Life Event code which indicates the employee’s eligibility for full-time status based on his/her hours worked during the Maintenance Period. This field is required if the Benefit Offer Status is Approved. Upon running the Process Benefit Option Offerings application, an Employee Life Events record will be generated for the Employee and Life Event with a Life Event Date equal to the Coverage Start Date.

If you are using the Life Event benefits enrollment functionality in Deltek ESS and a Life Event User flow is set up for the Life Event in Configure ESS Life Events, the addition of this Life Event will trigger the Life Event enrollment process for the employee in ESS.

The Life Event must exist in the Manage Life Events (HB_QUAL_EVENT) table in order to be specified here.

Enter, or click to select, the benefit Package for which the employee is eligible as of the effective Date.

Enter, or click to select, the employee’s Current Hire Date. This value will be stored upon saving the record. If the employee’s Hire Date changes on the Manage Employee Information screen, that change will not be reflected here.

From the drop-down list, select an option to classify the employee’s position as Part-time, Regular, or Temporary as of the measurement period start date. This value will be stored upon saving the record. If the employee’s Type changes on the Manage Employee Salary Information screen, that change will not be reflected here.

A Part-Time type may be the reason the employee was analyzed for full-time status.

From the drop-down list, select an option to classify the employee’s Rate Type as Hourly, Salaried Fixed Hours, or Salaried Fluctuating Hours as of the measurement period start date. This value will be stored upon saving the record. If the employee’s Rate Type changes in the Manage Employee Salary Information screen, that change will not be reflected here.

Select check box to indicate that the employee is flagged as a Variable Hours Employee as of the measurement period start date. This value will be stored upon saving the record. If the employee’s Variable Hours Employee check box changes on the Manage Employee Salary Information screen, that change will not be reflected here.

Select this check box to indicate that the employee is seasonal as of the measurement period start date. This value will be stored upon saving the record. If the employee’s Seasonal Employee check box changes on the Manage Employee Salary Information screen, that change will not be reflected here.

Enter, or click to select, the employee’s State of residence as of the measurement period start date. If the Benefit Plan eligibility is based on State, this can help indicate how the Benefit Plan list was determined. The State must exist in the STATE table in order to be specified here.

This value will be stored upon saving the record. If the employee’s state/province changes on the Manage Employee Information screen, that change will not be reflected here.

Enter, or click to select, the labor group of the employee as of the measurement period start date. If the Benefit Package Defaults are based on labor group, this can help indicate how the Benefit Package was determined. The labor group must exist on the Manage Labor Groups (LAB_GRP) table in order to be specified here.

This value will be stored upon saving the record. If the employee’s labor group changes in the Manage Employee Salary Information screen, that change will not be reflected here.