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Contents of the Post Customer Product Bills Screen

Use the fields and options to configure the Post Customer Product Bills screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use this block to limit the range of bills to be posted.

Accounting Period

Field Description
Options

This field always displays One.

Start Fiscal Year

Enter, or click to select, the fiscal year to which you want to post invoices.

Start Period

Enter, or click to select, the period to which you want to post invoices.

Start Subpd

Enter, or click to select, the subperiod to which you want to post invoices. The ending date of this subperiod appears in the field to the right of the subperiod number.

Note that open customer product bills are stored in the CUST_PROD_INVC_HDR and CUST_PROD_INVC_LN tables. These tables do not store open invoices by fiscal year, period, and subperiod. When you execute the posting program, it looks only for a status of Selected and posts these invoices to the fiscal year, period, and subperiod selected. Therefore, we recommend that you verify the status of invoices before posting them to the general ledger.

Ending Date

This field displays the ending date of the Subpd.

Select

Select the manner in which you want to group invoices to be posted. Options include:

  • Customer: Select this option to post a range of invoices based on the customer being invoiced.
  • Invoice Number: Select this option to post a range of invoices based on invoice number.
Field Description
Options

Select the range option for the invoices you want to post. Valid options are:

  • All
  • One
  • Range
  • From Beginning
  • To End

The default for this field is All.
Start

Enter, or click to select, the starting value for the range you want to include. If you select All or From Beginning in the Options field, this field is inactive.

End

Enter, or click to select, the ending value for the range you want to include. If you select All, One, or To End in the Options field, this field is inactive.

Post Bills

Select Post Customer Product Bills to post the bills. This selection is not available until you print the journal entry.

Print/Post Bills

Select Print/Post Customer Product Bills to print the journal entry and post the bills. 

Posting Information

The following are posted as part of the Customer Product Bills posting:

  • Receivable: The program looks to the CUST_DFLT_ACCT tables for the account/org/ref1/ref2 with a transaction type of R. If no accounts are found, the program looks to the AR_DFLT_ACCT table for the default receivable account. The Invoice Amount net of discounts, sales tax, and shipping is posted as the billed receivable for invoices with a status of Selected.
  • Sales: The program looks to the CUST_DFLT_ACCT tables for the account/org/ref1/ref2 with a transaction type of S. If no accounts are found, the program looks to the AR_DFLT_ACCT table for the default sales account.
  • Sales tax: The program looks to the SALES_TX_ACCT table for the account/org/ref1/ref2 for each sales tax code. Account/orgs used in the posting of sales tax are determined for each sales tax code. So, if sales tax is accrued to multiple sales tax codes, multiple account/orgs are updated with sales tax amounts.
  • Shipping: The program looks to the AR_DFLT_ACCT table for the default accounts identified for shipping and handling charges. The account/org/ref1/ref2 stored in this table is always used for these charges. Therefore, shipping charges are not stored by customer.
  • Discounts: The program looks to the AR_DFLT_ACCT table for the default accounts identified for discounts offered. The account/org/ref1/ref2 stored in this table is always used for these charges. Therefore, discount amounts are not stored by customer.

The final step on this screen is to calculate and store the available terms discount. This is different from the volume or good customer discount because the customer receives this discount if he pays the invoice promptly. However, since it is not known whether the customer will make this payment in time to take advantage of the discount, only an informational entry is made. Costpoint multiplies the invoice amount by the terms discount to arrive at the customer's discount amount. This amount is posted to the AR_HDR_HS table as a memo entry. If the discount is taken, it is reflected as part of the entry to Cash Receipts. The posting of Cash Receipts updates the AR_HDR_HS with the discount taken, thus providing you with a complete history by Customer of discounts offered and discounts taken.