Contents of the Void/Replace Posted Paychecks Screen
Use the fields and options to configure the Void/Replace Posted Paychecks screen.
Identification
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.
Field | Description |
---|---|
Parameter ID |
Enter, or click
When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults. |
Description |
Enter, or click
|
Selection Method
Select the method that will be used to select paychecks for processing.
Field | Description |
---|---|
Selection Ranges | Select this option to use the fields in the Selection Ranges group box to select paychecks. |
Non-Contiguous Paycheck List | Select this option to specify a non-contiguous paycheck list. Specify the checks that you want to process in the Non-Contiguous Paychecks subtask. |
Selection Ranges
Use this group box to select the employee, check number, and date for which to void paychecks.
The Check Number and Check Date fields provide a link between the V type and W type records and the voided check.
Field | Description |
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Record Type | From the drop-down list, select the type of paycheck record to be voided. The options are:
You can process only one record type at a time. This field is only editable if the Selection Method is Selection Ranges. |
Employees | From the drop-down list, select the type of range that will be used to select employees for processing. You have the following options:
|
Employees
Field | Description |
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Employee Range Type | From the drop-down list, select the type of range that will be used to select employees for processing. You have the following options:
|
Starting Employee | If your employee range type is One, enter, or click |
Ending Employee | Enter, or click |
Check Numbers
Field | Description |
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Check Number Range Type | From the drop-down list, select the type of range that will be used to select check numbers for processing. You have the following options:
|
Starting Check Number | If your check number range type is One, enter, or click |
Ending Check Number | Enter, or click |
Check Dates
Field | Description |
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Check Date Range Type | From the drop-down list, select the type of range that will be used to select check dates for processing. You have the following options:
|
Starting Check Date | If your check date range type is One, enter, or click |
Ending Check Date | Enter, or click |
Options
Field | Description |
---|---|
Check Date for Void/Replacement Records | Enter, or click |
Create Replacement Records | Select this check box to create a W type replacement record in addition to the V type reversal record. If this check box is not selected and the process is run, only a V type reversal record is created. |
Subtasks
Subtask | Description |
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Non-Contiguous Paychecks | Click this link to enter multiple non-contiguous ranges of paychecks that you want to process. |