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Contents of the Print Census Report Screen

Use the fields and options to configure the Print Census Report screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use this group box to define the effective date and range of benefit plans you want printed on the report.

Effective Date

Field Description
Option

The field displays the option One which means you can only specify one effective date.

Start

Enter, or click to select,  the effective date of this report . The system uses this date to determine which employee job title to use from the Employee Labor Information table, in addition to whether terminated employees should be included.

Benefit Plan

Use this group box to define the range of benefit plans you want printed on this report.

Field Description
Option

Use the drop-down list to select a range option. Valid options are:

  • All
  • One
  • Range
  • From Beginning
  • To End
Start

If you select One in the Option field, enter, or click to select, the code for the benefit plan you want in the report. If you select Range or To End in the Option field, enter, or click to select, the lowest code in the range of benefit plans you want on the report.

End

If you select Range or From Beginning in the Option field, enter, or click to select, the highest code in the range of benefit plans you want on the report.

Sort By

Use the selections in this group box to control the order in which information prints on the report.

Field Description
1st Sort

From the drop-down list, select the sort order of the report. Valid option are:

  • Employee Name: Select this option to print the report in order by employee name.
  • Employee ID: Select this option to print the report in order by employee ID number.
  • Employee SSN: Select this option to print the report in order by employee social security number. Selecting this option disables the Suppress SSN check box.

Options

Use this group box to specify what kind of information you want to print or view.

Include Employee Status

Use the selections in this group box to determine which employee status categories will be printed on the report. Active employees are always included. These are employees with a status of ACT in the Employee table set up in the Manage Employee Information screen. Clear all check boxes to include only active employees in the report.

Field Description
Inactive

Select this check box to include inactive employees (not accruing leave) in this report. Such employees have a status of IN in the Employee table, which is set up on the Manage Employee Information screen.

Inactive Accruing Leave

Select this check box to include inactive employees who are accruing leave. Such employees have an IAL status in the Employee table, which is set up on the Manage Employee Information screen.

Family Medical Leave

Select this check box to include employees who are on family medical leave in this report. The status code for this category is FML in the Employee table, which is set up on the Manage Employee Information screen.

Include Employee Type

Use the options in this group box to select the types of employees you want included in this report. You must select at least one check box, but you can select all.

Field Description
Regular

Select this check box to include employees who are classified as R (Regular) in the Employee table, which is set up on the Manage Employee Information screen.

Part Time

Select this check box to include employees who are classified as P (Part-time) in the Employee table, which is set up on the Manage Employee Information screen.

Temporary

Select this check box to include employees who are classified as T (Temporary) in the Employee table, which is set up on the Manage Employee Information screen.

Security

Use this group box to suppress each employee's social security number on this report. (In some circumstances, social security numbers are considered confidential, and you may not want to print them on a public report.)

Field Description
Suppress SSN

Select this check box if you do not want each employee's social security number to print on this report. Clear this check box if you want the social security number of each employee printed. This check box is disabled if you selected the Employee SSN option in the Sort By group box.