Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

This field always displays One.

Enter, or click to select, a taxable entity for which you want to create A/P vouchers.

This drop-down list provides the following range selections:

• One
• Range

If you select One, the End field is disabled; if you select Range, the Start and End fields are required.

Enter, or click to select, the starting check date range.

Enter, or click  to select, the ending check date range.

This drop-down list provides the following range selections:

• All
• One
• Range
• From Beginning
• To End

If you select All, the Start and End fields are disabled; if you select One, the End field is disabled; if you select From Beginning, the Start field is disabled; and if you select To End, the End field is disabled.

If your range selection is One, Range, or To End, enter, or click to select, the voucher source for which you want to start the range.

If your range selection is Range or From Beginning, enter, or click to select, the voucher source with which you wish to end the range.

Select this checkbox to select a non-contiguous range of voucher sources. Use the appropriate Non-Contiguous subtask to select the ranges you want.

Use this drop-down list to select the type of record for the voucher. Options include:

• Unprocessed Records Only: Select this option to exclude records that have been previously created on the Manage Accounts Payable Vouchers screen. These records are flagged in Costpoint as already created.
• All Records: Select this option to create vouchers for all records, including those that were created on the Manage Accounts Payable Vouchers screen. Any records that have an A/P Voucher previously created for them are included when this process is run. Duplicate vouchers exist unless you manually delete them in Costpoint Accounts Payable.

Select this checkbox to use both Employee Earnings and Payroll Edit as data sources for creating A/P vouchers. Employee Earnings records and Payroll Edit records that have a check number and date are included. If you do not select this checkbox, only Employee Earnings records are used during processing.

Select this checkbox to include detail information on individual employees included for each voucher.

Select this checkbox to create A/P vouchers for records that have 940 type tax accruals (that is, FUTA Accrued Expenses).

The vendor that is assigned to this voucher must be set up on the Configure Payroll Settings screen in the Federal940 A/P Vendor field. The accounts assigned to the voucher must also be specified in the Configure Payroll Settings screen (that is, FUTA Accrual).  

Select this checkbox to create A/P vouchers for records that have 941 type tax withholdings, accruals, and advance EIC. This includes Federal Income Tax withheld, social security withheld and accrued, and Medicare withheld and accrued, less advance EIC. 

The vendor that is assigned to this voucher must be set up on the Configure Payroll Settings screen in the Federal941 A/P Vendor field. The accounts assigned to the voucher must also be specified on the Configure Payroll Settings screen (that is, Federal Income Tax > W/H, Social Security W/H, Social Security Accrual, Medicare Accrual, and Advance Earned Income Credit).

Select this checkbox to create A/P vouchers for those records in the Voucher Source group box that have state withholding amounts. Each state that has a withholding amount greater than zero has a separate voucher created. The vendor that is assigned to this voucher must be assigned to the Withholding field in the A/P Vendor group box on the Tax ID/Ref No/Vendor Info subtask of the Manage State Taxes screen, and the Withholding field in the Posting Accounts group box on the main Manage State Taxes screen must be populated. If you established a record for the selected state and taxable entity on the Manage State Tax Override by Taxable Entity screen, the Withholding A/P Vendor ID and SUTA Accrual account from that screen is used.

Select this checkbox to create A/P vouchers for those records in the Voucher Source group box that have SUTA accrued expenses. Each state that has a SUTA accrued expense amount greater than zero has a separate voucher created. The vendor that is assigned to this voucher must be assigned to the SUTA field in the A/P Vendor group box on the Tax ID/Ref No/Vendor Info subtask of the Manage State Taxes screen, and the SUTA Accrual field in the Posting Accounts group box on the main Manage State Taxes screen must be populated. If a record was established for the selected state and taxable entity on the Manage State Tax Override by Taxable Entity screen, the SUTA A/P Vendor ID and SUTA Accrual account from that screen is used.

Select this checkbox to create A/P vouchers for each selected deduction code in the Voucher Source group box. Each deduction code that has a deduction amount greater than zero has a separate voucher created. The vendor that is assigned to this voucher must be assigned in the A/P Vendor ID field on the Account/Vendor/Reference Numbers subtask of the Manage Deductions screen, and the Withholding Account field (on the same subtask) must be populated.

Select this checkbox to create A/P vouchers for each selected deduction code in the Voucher Source group box. Each deduction code that has a deduction amount greater than zero has a separate voucher created. The vendor that is assigned to this voucher must be assigned in the A/P Vendor ID field on the Account/Vendor/Reference Numbers subtask of the Manage Deductions screen, and the Withholding Account field (on the same subtask) must be populated.

Enter, or click  to select, the invoice date for which A/P vouchers are created. This field defaults with the system date.

Select one of the following options for the voucher numbering method:

• System: Select this option to have Costpoint assign voucher numbers. This method of assigning voucher numbers on a company-wide basis is the default. Enter a starting voucher number in the Starting Voucher Number field, and every voucher added into Costpoint is incremented by one from that number.
• Manual: Select this option to assign voucher numbers manually. Costpoint requires a voucher number at the beginning of the entry process.

If you selected the Manual option, enter the starting voucher number in this field.

Enter, or click to select, the fiscal year.

Enter, or click to select, the period.

Enter, or click to select, the subperiod.

Enter a payment adjustment in this optional field. Enter a negative number to reduce the amount, or a positive number to increase the amount.

Enter, or click to select, the organization for the adjustment.

Enter, or click to select, the account for the adjustment.

Enter, or click to select, the project for the adjustment.