Costpoint Online Help

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Purchase Orders Tab

Use this tab to view the purchase orders (POs) associated with the subcontract and to initiate POs from this screen.

You can launch the Manage Purchase Orders screen by clicking the Initiate Purchase Orders button on this tab. Once you have entered PO information, you can link the PO record with a subcontract record by entering a Subcontract ID value on the Subcontract Information tab of Manage Purchase Orders.

Only purchase orders (POs) that are linked to the subcontract through the Subcontract Information tab of the Manage Purchase Orders screen display on this tab. A subcontract can be associated with multiple purchase orders, but a purchase order can be linked to only one subcontract.

Note: You must have access to the Materials domain, the Purchasing module, and the Manage Purchase Orders application before you can open Manage Purchase Orders.

Table Window

Field Description
Initiate Purchase Orders Click this button to open the Manage Purchase Orders screen and enter PO information.
PO ID

This field displays the ID of the purchase order that is linked to the subcontract. The PO ID displays as a hyperlink that you can click to open the Manage Purchase Orders screen and view additional information about the purchase order.

Note: You must have access to the Materials domain, the Purchasing module, and the Manage Purchase Orders application before you can open Manage Purchase Orders.
Release This field displays the release number of the purchase order.
Change Order No This field displays the last change order number of the purchase order.
PO Type

This field displays the type of the purchase order. Possible values are:

  • Blanket Order

  • GFM/GFE Order

  • Purchase Order

  • Release Order

  • Subcontract Retainage PO

  • Subcontractor Agreement

  • Subcontractor Agreement Blanket

  • Subcontractor Agreement Release

Order Date This field displays the date when the purchase order was placed.
Status This field displays the status of the purchase order.
Procurement Type This field displays the procurement type of the purchase order.
PO Total This field displays the total amount for the purchase order.
PO Balance Remaining

This field displays the remaining PO balance amount. This is the total PO amount less the sum of the posted and unposted voucher lines: PO_HDR.TRN_PO_TOT_AMT - (SUM(VCHR_LN.TOT_BEF_DISC_AMT) + SUM(VCHR_LN_HS.TOT_BEF_DISC_AMT)).

Note: You may encounter balance issues with this formula if you add charges to voucher lines that are not on the PO. If you need to add charges (for example, line charges and taxes), Deltek recommends that you add these on either a separate voucher line that is not linked to a specific PO line, or create PO line items that specifically capture the additional costs.

Subtasks

Subtask Description
Work Assignments Use this subtask to view the work assignments associated with the selected purchase order.
Instructions Click this link to see instructions on using the Initiate Purchase Orders button.