Business Rules Tab
Use this tab of the Manage Work Assignments screen to set up charging rules and resource security validation requirements for the work assignment. You also have the option to allow charge lines to exceed purchase (PO) line values.
The rules you set up on this tab will be enforced in Deltek Time & Expense to determine charges at risk.
Charging Validation Rules in T&E
Use this group box to set up validation rules for work assignments in Time & Expense. The options default from the Configure Subcontractor Management Settings screen but can be edited if the Allow Edit check box corresponding to the options is selected.
The rules defined in this group box will be enforced in Time & Expense to determine charges at risk.
| Field | Description |
|---|---|
| Allow Overtime |
Leave this check box selected to allow overtime charges in Time & Expense. |
| Allow Unauthorized Charges |
Leave this check box selected to allow unauthorized vendor employees (subcontractor resources) not linked to the work assignment to charge in Time & Expense. |
| Require Charge Comments |
Leave this check box selected to require charge comments in Time & Expense. |
| Require Subcontractor Approval on Charges |
If selected, this check box indicates that the role resource is required to approve work assignment charge lines on the Approve Timesheet Charges and Manage/Approve Expense Reports screens in Time & Expense. Note: The role must be assigned a functional role
Type of
Charge or
Employee and Charge and the
General Rights must be set to
Approve Charges on the Manage Functional Roles screen in Time & Expense.
|
| Allow Charges Outside Work Assignment Period of Performance |
Clear this check box to validate that the charges entered by vendor employees (subcontractor resources) in Time & Expense are within the start and end dates within the work assignment. When the subcontractor invoice is created and you did not select this check box, any charges outside the work assignment period of performance (POP) will be reclassified to an unallowable account, specified on the work assignment charge line, only if you selected the Over to Unallow check box. If you did not select Over to Unallow, the charges outside the work assignment POP will not be pulled into the invoice and will be included in the Exclusion Report indicating the reason for exclusion. If you select the Allow Charges Outside Work Assignment Period of Performance check box, no validation will take place and all values outside the work assignment POP will be included in the regular charge accounts. |
Allow Charge line to exceed PO Line value
Use this group box to select whether or not you want to validate the charge line quantity/amount against the PO line quantity/amount. This defaults from the selection made in Configure Subcontractor Management Settings screen, but is editable if the Allow Edit check box is selected on that screen. Options are:
- None: Select this option if you do not want to validate the charge line quantity/amount against the PO line quantity/amount.
- Warning: Select this option if you want Costpoint to display a warning message when the quantity/amount on all charge lines exceeds the PO line quantity/amount. Selecting this option allows you to save records with charge line values exceeding PO line values.
- Error: Select this option if you want Costpoint to display an error message when the quantity/amount on all charge lines exceeds the PO line quantity/amount. If you select this option, you will not be able to save a record with charge line values exceeding PO line values until you adjust the charge line quantity/amount.
Auto-Load PO
| Field | Description |
|---|---|
| Include System Closed PO Lines |
Select this check box to include system-closed PO lines when loading work assignment charges. |
Resource Security Validation against Work Assignment/Charge Line
Use this group box to select whether or not validation should be applied on vendor employee security status against the work assignment. The option selected in this group box defaults from the selection made in the Validation of Vendor Employee Security Status Against Work Assignment group box in Configure Subcontractor Management Settings, but can be edited on this tab for the particular work assignment.
Options are:
- None: Select this option if you do not want Costpoint to validate the vendor employee security status against the work assignment.
- Warning: Select this option if you want Costpoint to validate the vendor employee security status against the work assignment, and give a warning message indicating a failed validation.
- Error: Select this option if you want Costpoint to validate the vendor employee security status against the work assignment, and give an error message indicating a failed validation.
Create Subcontractor Invoices
Validation Rules
Use this group box to set up rules that the Create Subcontractor Invoices process will use for validation. The options default from the Configure Subcontractor Management Settings screen but can be edited if the Allow Edit check box corresponding to the options is selected.
The options have the Over to Unallow check boxes next to them. These check boxes are enabled only if their corresponding option is cleared. Select these check boxes to allow Costpoint to post to unallowable accounts the hours/amounts that exceed charge line/vendor employee hours/amount or charges outside the work assignment period of performance.
| Field | Description |
|---|---|
| Allow Hours Over Charge Line/Vendor Employee Hours |
Clear this check box to validate the hours entered by vendor employees (subcontractor resources) against the work assignment. When the subcontractor invoice is created and you did not select this check box, any excess hours will be reclassified to the unallowable labor account specified on the work assignment charge line only if you selected the Over to Unallow check box. If you did not select Over to Unallow, no excess hours will be pulled into the invoice. If you select the Allow Hours Over Charge Line/Vendor Employee Hours check box, no validation will take place and excess hours will be accepted into the regular charge accounts. |
| Allow Charges Over Charge Line/Vendor Employee Amount |
Clear this check box to validate the amount entered by vendor employees (subcontractor resources) against the work assignment. When the subcontractor invoice is created and you did not select this check box, any excess amount will be reclassified to the unallowable labor or expense account specified on the work assignment charge line only if you selected the Over to Unallow check box. If you did not select Over to Unallow, no excess amount will be pulled into the invoice. If you select the Allow Charges Over Charge Line/Vendor Employee Amount check box, no validation will take place and the excess amount will be accepted into the regular charge accounts. |
| Allow Charges Outside Work Assignment Period of Performance |
Clear this check box to validate that the charges entered by vendor employees (subcontractor resources) are within the start and end dates within the work assignment. When the subcontractor invoice is created and you did not select this check box, any charges outside the work assignment POP will be reclassified to an unallowable account, specified on the work assignment charge line, only if you selected the Over to Unallow check box. If you did not select Over to Unallow, the charges outside the work assignment POP will not be pulled into the invoice and will be included in the Exclusion Report indicating the reason for exclusion. If you select the Allow Charges Outside Work Assignment Period of Performance check box, no validation will take place and all values outside the work assignment POP will be included in the regular charge accounts. |
Default Accounts
Both fields in this group box are required if you selected all the Over to Unallow check boxes in Validation Rules. If you selected all options in Validation Rules, disabling all the Over to Unallow check boxes, both fields are also disabled.
| Field | Description |
|---|---|
| Unallowable Labor Account |
Enter, or click
This field is enabled and required if any of the options in Validations Rules is not selected and the option's corresponding Over to Unallow check box is selected. |
| Unallowable Expense Account |
Enter, or click
This field is enabled and required if either the Allow Charges Over Charge Line/Vendor Employee Amount or Allow Charges Outside Work Assignment Period of Performance is not selected and the option's corresponding Over to Unallow check box is selected. |
to select, an unallowable labor account. This account will default into the charge lines and will be used to hold the amount in excess or outside the period of performance. If the subcontractor vendor employee charges labor in excess or outside the period of performance, the amount in excess will be reclassified to the unallowable labor account specified on the charge line.
The following tables summarize the selections in Validation Rules and the effect of these selections to the unallowable account fields.
| Allow Hours Over Charge Line/Vendor Employee Hours | Over to Unallow | Unallowable Labor Account | Unallowable Expense Account |
|---|---|---|---|
| Selected | Disabled | Not required | Not required |
| Cleared | Cleared | Not required | Not required |
| Cleared | Selected | Required | Not required |
| Allow Charges Over Charge Line/Vendor Employee Amount | Over to Unallow | Unallowable Labor Account | Unallowable Expense Account |
|---|---|---|---|
| Selected | Disabled | Not required | Not required |
| Cleared | Cleared | Not required | Not required |
| Cleared | Selected | Required | Required |
| Allow Charges Outside Work Assignment Period of Performance | Over to Unallow | Unallowable Labor Account | Unallowable Expense Account |
|---|---|---|---|
| Selected | Disabled | Not required | Not required |
| Cleared | Cleared | Not required | Not required |
| Cleared | Selected | Required | Required |
Intracompany Posting
Use the fields in this group box to specify the project, account, and/or organization that will be used to send or receive intracompany funding for work performed on the work assignment.
This group box is enabled only if Work Assignment Type is Subcontractor Agreement Intracompany on the main screen of Manage Work Assignments.
| Field | Description |
|---|---|
| Intra-Co Payable |
The Project, Account, and Organization fields are enabled only for the contracting company. Use these fields to specify the project, account, and organization that will be used to send the funds to the intracompany vendor (performing company). Account and Organization are required. You need to enter a Project only if the account requires it. |
| Intra-Co Receivable |
The Project, Account, and Organization fields are enabled only for the performing company. Use these fields to specify the project, account, and organization that will be used to receive the funds for performing the work or services for the contracting company. Account and Organization are required. You need to enter a Project only if the account requires it. |
| Revenue/Other |
The Project, Account, and Organization fields are enabled only for the performing company. Use these fields to specify the project, account, and organization that will be used for the credit in the performing company during the creation of the intracompany work assignment journal entry. Account and Organization are required. You need to enter a Project only if the account requires it. |