Costpoint Online Help

Using the Help Search

Estimate to Complete Subtask

Use this subtask to enter Estimate to Complete (ETC) amounts for the project's budget.

This screen displays summary data from all the subtasks grouped by organization, account, line type, and reference number. This information is grouped when you click the Recalculate button on the main screen.

If you do not enter data on the Labor, Fees, Direct, or Units subtasks, you can use this subtask to create a summary budget.

There are two ways to create a project budget:

Enter budget data on the Labor, Fees, Direct, and Units subtasks. Then click the Recalculate button on the main screen to populate this subtask with summary data.
Enter budget data directly into this subtask manually. When using this method, do not click the Recalculate button on the main screen because it erases all data entered in the subtask.

Warning: If you use this subtask to create an entire budget, do not use the Recalculate function because it erases your data.

Contents

Field	Description
Budget Hours	This field displays the total budgeted labor hours from the Labor subtask.
Actual Hours	This field displays the actual posted hours for this project. The actual hours displayed are based on the fiscal year and period used on the Update Incurred Costs subtask.
Budget Units	This field displays the total budgeted units from the Units subtask.
Actual Units	This field displays the actual posted units for this project. The actual units displayed are based on the fiscal year and period used on the Update Incurred Costs subtask.
ETC Total	This field displays the total of all ETC amounts on this screen.
Total Percent Complete	This field displays the percent complete for this project at the project (top) level for inquiry and reporting purposes.
Fiscal Year	This non-editable field displays the fiscal year selected on the Update Incurred Costs subtask.
Period	This non-editable field displays the fiscal period selected on the Update Incurred Costs subtask.

Table Window

Rows in this table are grouped by Line Type, Organization, Account, and Reference number. You cannot delete saved rows unless the Total Budget Amt for the selected row is equal to zero. To enter a new row, click .

Field	Description
Line Type	This column displays the line type for the estimate-to-complete row. Select the line type from the drop-down list. Because this subtask controls ETC figures for this budget, all types of ETC costs are maintained in this one subtask. Valid options are: D: Direct S: Subcontractor L: Labor U: Units F: Fees This field is required.
Organization	Enter, or click to select, the organization for this ETC row. This field is required.
Organization Name	This non-editable column displays the name of the organization entered in the Organization column.
Account	Enter, or click to select, the account for this ETC row. The only accounts available for are those in the project's project account group. This field is required.
Account Name	This non-editable column displays the name of the account entered in the Account column.
Total Budget Amount	This column displays the total budget amount for this ETC row. Enter the budget amount for this line type, account, organization, and reference combination. This field is required.
Incurred Amount	This non-editable field displays the total amounts incurred for the project. The amounts displayed in this column are current through the fiscal year and period used on the Update Incurred Costs subtask.
ETC Amount	Enter the ETC amount for this row. This amount is your estimated cost to complete for this organization/account combination. This column, the Complete Rate, and the LREAC rate are dynamic; if you modify these amounts, the remaining columns are recalculated based on the updated figure. The results of this calculation can be affected by the selection made on the Configure Project Budget Settings screen. See the screen documentation for that check box to obtain further information on the calculation.
Complete Rate	This rate is defined as the completion percentage for each account/organization combination, and can be modified. This rate is typically determined by the project manager based on amounts spent/incurred to date vs. the total estimated amount to complete the project. This rate also recalculates the LREAC and ETC Amount columns (Incurred + ETC = LREAC).
LREAC	This column displays the Latest Revised Estimate at Completion (LREAC) and can be modified. This amount is the project manager's estimate for total cost of this project. When this column is modified, the ETC Amount and the Complete Rate columns recalculate (Incurred + ETC = LREAC). The results of this calculation can be affected by the selection made on the Configure Project Budget Settings screen. See the screen documentation for that check box to obtain further information on the calculation.
Previous Complete Rate	This non-editable column displays the amount that was formerly displayed in the Complete Rate column. When you use the Revise ETC subtask, the Complete Rate data moves to this column.
Previous LREAC	This non-editable column displays the amount that was formerly displayed in the LREAC column. When you use the Revise ETC subtask, the LREAC data moves to this column.

Subtasks

Subtask	Description
Update Incurred Costs	Click this link to update incurred costs for this project. Enter the fiscal year and period through which you would like to update incurred costs. The fiscal year and period that you update appear in the Fiscal Year and Period fields in the header of this subtask. This process only updates the budget that is currently in this screen. If you want to update incurred costs for all projects, use the Update Incurred Costs for Project Budgets screen.
Revise ETC	Click this link to update the project budget using a percent complete entered on this subtask. You can update the budget with actual, incurred expenses. In addition, you can update revenue formulas with Estimate to Complete (ETC) or Latest Revised Estimate at Completion (LREAC). This process updates only the budget that is currently on the screen. If you want to revise the ETC for all budgets, you can do this in the Compute Estimate-to-Complete screen.
Labor ETC	Click the Labor ETC link to budget ETC amounts at the labor category (GLC/PLC) level or employee/vendor level.

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Estimate to Complete Subtask

Use this subtask to enter Estimate to Complete (ETC) amounts for the project's budget.

This screen displays summary data from all the subtasks grouped by organization, account, line type, and reference number. This information is grouped when you click the Recalculate button on the main screen.

If you do not enter data on the Labor, Fees, Direct, or Units subtasks, you can use this subtask to create a summary budget.

There are two ways to create a project budget:

Enter budget data on the Labor, Fees, Direct, and Units subtasks. Then click the Recalculate button on the main screen to populate this subtask with summary data.
Enter budget data directly into this subtask manually. When using this method, do not click the Recalculate button on the main screen because it erases all data entered in the subtask.

Warning: If you use this subtask to create an entire budget, do not use the Recalculate function because it erases your data.

Contents

Field	Description
Budget Hours	This field displays the total budgeted labor hours from the Labor subtask.
Actual Hours	This field displays the actual posted hours for this project. The actual hours displayed are based on the fiscal year and period used on the Update Incurred Costs subtask.
Budget Units	This field displays the total budgeted units from the Units subtask.
Actual Units	This field displays the actual posted units for this project. The actual units displayed are based on the fiscal year and period used on the Update Incurred Costs subtask.
ETC Total	This field displays the total of all ETC amounts on this screen.
Total Percent Complete	This field displays the percent complete for this project at the project (top) level for inquiry and reporting purposes.
Fiscal Year	This non-editable field displays the fiscal year selected on the Update Incurred Costs subtask.
Period	This non-editable field displays the fiscal period selected on the Update Incurred Costs subtask.

Table Window

Rows in this table are grouped by Line Type, Organization, Account, and Reference number. You cannot delete saved rows unless the Total Budget Amt for the selected row is equal to zero. To enter a new row, click .

Field	Description
Line Type	This column displays the line type for the estimate-to-complete row. Select the line type from the drop-down list. Because this subtask controls ETC figures for this budget, all types of ETC costs are maintained in this one subtask. Valid options are: D: Direct S: Subcontractor L: Labor U: Units F: Fees This field is required.
Organization	Enter, or click to select, the organization for this ETC row. This field is required.
Organization Name	This non-editable column displays the name of the organization entered in the Organization column.
Account	Enter, or click to select, the account for this ETC row. The only accounts available for are those in the project's project account group. This field is required.
Account Name	This non-editable column displays the name of the account entered in the Account column.
Total Budget Amount	This column displays the total budget amount for this ETC row. Enter the budget amount for this line type, account, organization, and reference combination. This field is required.
Incurred Amount	This non-editable field displays the total amounts incurred for the project. The amounts displayed in this column are current through the fiscal year and period used on the Update Incurred Costs subtask.
ETC Amount	Enter the ETC amount for this row. This amount is your estimated cost to complete for this organization/account combination. This column, the Complete Rate, and the LREAC rate are dynamic; if you modify these amounts, the remaining columns are recalculated based on the updated figure. The results of this calculation can be affected by the selection made on the Configure Project Budget Settings screen. See the screen documentation for that check box to obtain further information on the calculation.
Complete Rate	This rate is defined as the completion percentage for each account/organization combination, and can be modified. This rate is typically determined by the project manager based on amounts spent/incurred to date vs. the total estimated amount to complete the project. This rate also recalculates the LREAC and ETC Amount columns (Incurred + ETC = LREAC).
LREAC	This column displays the Latest Revised Estimate at Completion (LREAC) and can be modified. This amount is the project manager's estimate for total cost of this project. When this column is modified, the ETC Amount and the Complete Rate columns recalculate (Incurred + ETC = LREAC). The results of this calculation can be affected by the selection made on the Configure Project Budget Settings screen. See the screen documentation for that check box to obtain further information on the calculation.
Previous Complete Rate	This non-editable column displays the amount that was formerly displayed in the Complete Rate column. When you use the Revise ETC subtask, the Complete Rate data moves to this column.
Previous LREAC	This non-editable column displays the amount that was formerly displayed in the LREAC column. When you use the Revise ETC subtask, the LREAC data moves to this column.

Subtasks

Subtask	Description
Update Incurred Costs	Click this link to update incurred costs for this project. Enter the fiscal year and period through which you would like to update incurred costs. The fiscal year and period that you update appear in the Fiscal Year and Period fields in the header of this subtask. This process only updates the budget that is currently in this screen. If you want to update incurred costs for all projects, use the Update Incurred Costs for Project Budgets screen.
Revise ETC	Click this link to update the project budget using a percent complete entered on this subtask. You can update the budget with actual, incurred expenses. In addition, you can update revenue formulas with Estimate to Complete (ETC) or Latest Revised Estimate at Completion (LREAC). This process updates only the budget that is currently on the screen. If you want to revise the ETC for all budgets, you can do this in the Compute Estimate-to-Complete screen.
Labor ETC	Click the Labor ETC link to budget ETC amounts at the labor category (GLC/PLC) level or employee/vendor level.