Costpoint Online Help

Using the Help Search
Using the Help Search
  • Phrase:Returns all topics that contain the exact phrase in the search criteria. Use quotation marks around the phrase.
    Ex."system administration"
  • And:Returns all topics that contain all the words in the search criteria, in any combination. Insert a plus sign between all words in the search criteria.
    Ex.system + administration
  • Or:Returns all topics with any combination of words in the search criteria. This is the default.
    Ex.system administration
For more information:Searching Online Help

Delivery Invoices

This section discusses how to enter, print, and post "Delivery" invoices.

When a finished good is shipped or delivered, you must produce a delivery invoice using the Manage Project Product Bills screen. For a complete discussion on Units, see the "Units" topic.

On the Manage Project Product Bills screen, the individual lines of the table window contain the item information that you are delivering and billing. Included in this information are the quantities and unit prices that Costpoint multiplies to arrive at the total unit amount. Any sales taxes and other charges are added to the total unit amount and discounts are subtracted to arrive at the invoice amount. This is the value of the finished goods that you are shipping and billing; however, you must reduce this "gross" invoice by a portion of the progress payments that you have been advanced. To do this, use the Liq Amt field. By liquidating the progress payments, you are reducing the liability created when you received the progress payments. This "nets" the invoice. The Liq Amt field, which can be modified, is updated by the following calculation:

  1. The basis is determined by using one of the following two methods:
    Method One:
    1. Item quantities
    2. Item prices
    3. Basis
    4. or (if the invoice contains sales taxes, other charges, or discounts)
    Method Two:
    1. Invoice Amount
    2. Sales Tax
    3. Other Charges 
    4. Discount
    5. Basis
  2. Multiply the Basis by the Liquidation Rate.
  3. From the Manage Accounts Receivable History screen:

    Total Progress Payments (Sum of invoice amounts on progress payment invoices) - Total Liquidations (Sum of liquidations taken on delivery invoices where balance due is zero + sum of liquidations taken on delivery invoices where balance due is not zero) =  Amount Available To Be Liquidated In A/R

  4. Compare the values from steps 2 and 3 and use the lesser value (the amount cannot be negative; if it is, use "0").

When you print the delivery invoice from the Print Project Product Bills screen, you see all of the items composing the Invoice Total amount. You also see a Less Liquidated Amount line that reduces the Invoice Total to arrive at the Net Amount. You must manually modify the Status of the bill to SELECTED on the Manage Project Product Bills screen before you can post the delivery invoice. When you have posted the delivery invoice, the billing journal entries depend on the selections on the Configure Billing Settings screen. Please see the examples on the "Initialization" topic.

You can optionally print delivery invoices on the government form DD-250, Material Inspection and Receiving Report, which is printed using the Print DD250 Invoices screen.