Import FAR/Supplemental Regulation Files Subtask
Use this subtask to import FAR, DFARS, and other supplemental regulation clauses from comma-separated file(s) into the contract record.
There are two ways to work with input files in Costpoint:
- You can access the input file from the network by using alternate file locations.
- You can upload the input file to the Costpoint database; in which case, no further access to network folders is necessary.
You can import two types of clauses using this subtask: FAR Clause/Provision and Supplemental Regulation, the latter including Defense Federal Acquisition Regulation Supplement (DFARS) clauses. You should create separate input files for the two types as they have different file layouts and update two different subtasks upon successful import:
- FAR Clause/Provision updates the FAR Clauses/Provisions subtask.
- Supplemental Regulation updates the Supplemental Regulations subtask.
For more information on creating comma-separated value (CSV) files, see Input File Information.
When you import files and errors are found, Costpoint automatically displays the Import FAR/Supplemental Regulation Files Error Report, and you can review the errors. See Error Messages for possible errors that you can encounter. Once you have imported the files without errors, Costpoint updates the FAR Clauses/Provisions and/or Supplemental Regulations subtasks of Manage Contracts with the information you imported. Only FAR clauses/provisions and supplemental regulations that do not previously exist will be imported upon successful import.
You have to save the contract record before the updates can be reflected in the respective Costpoint database tables.
For more information on importing FAR and supplemental regulations to Costpoint, see Step-by-Step Procedures on Importing Files.
Contents
Click New to add a new line.
Field | Description |
---|---|
Regulation Type | Select the regulation type for the file record you want to upload. Valid options are
FAR Clause/Provision and
Supplemental Regulation.
Note: Make sure that the type you select matches the corresponding type of the CSV file you are importing to avoid errors. For example, if you select
FAR Clause/Provision, ensure that the input file follows the input file layout for FAR clauses/provisions as indicated in
Input File Information.
|
File ID | Enter a unique file ID to identify the import file record. |
Date Imported | This field displays the system date when the file was successfully imported. This is not editable. Once this field is populated, you cannot re-import the same file. |
Document Type | This field displays CSV when you save the record and is not editable. |
File Location |
Enter the location of the input file you are importing. There are two ways to do this:
|
File Name |
If you entered or selected a value in File Location, enter, or click to select, the file name of the input file saved in the network folder. If you used the File Upload Manager, enter, or click to select, the file name of the input file uploaded to the Costpoint database. |
Comments | Enter comments about the import file. |
View File |
Click this button to view the import file. When you click this button, a prompt that asks if you want to open or save the import file displays. |
Import File |
Click this button to import the file. |
- Related Topics:
- Step-by-Step Procedures on Importing Files
Here are the steps on importing FAR, DFARS, and other supplemental regulation clauses from an input file into Costpoint. - Input File Information
Use this information as a guide in creating an input file that you can upload to Costpoint using the Import FAR/Supplemental Regulation Files subtask of the Manage Contracts screen. - Error Messages
This section contains the error messages you may encounter when importing regulation clauses using the Import FAR/Supplemental Regulation Files subtask of the Manage Contracts screen.